Administrative Specialist – Travel Management
hace 4 días
工作职责:1、差旅制度制定与优化- 制定公司差旅制度,并根据市场变化,例行刷新制度。- 收集员工反馈,维护和优化差旅政策和流程,提高效率。2、差旅安排与预订- 根据公司差旅政策,协助员工预订机票、火车票、酒店,租赁车辆等。- 处理航班取消、行程变更等突发情况,协助员工调整计划。3、费用管理与付款- 收集、审核供应商票据,确保费用真实准确,并完成付款。- 定期汇总和分析差旅费用支出,提供相关报表及改善建议,优化差旅成本。4、供应商管理- 维护与差旅相关的供应商关系,包括旅行社、酒店、航空公司、租车公司等。- 定期评估供应商表现,确保服务质量符合公司及员工需求。5、政策宣导与员工沟通- 解答员工关于差旅安排、报销流程等方面的疑问。- 对差旅政策进行宣导。6、其他支持工作完成主管安排的其他事务。任职要求:1、大学以上学历,有差旅或行政工作经验者优先考虑。2、有可以在西班牙合法工作的居留,中文+西语流利,英语为加分项,听说读写无障碍。3、熟练使用office办公软件。4、具备良好的沟通能力,责任心强,热情大方。汇报对象:欧洲区行政区域代表工作地: 西班牙马德里联系邮箱: Administrative Specialist – Travel ManagementJob Responsibilities:1. Travel Policy Development & Optimization- Establish and regularly update company travel policies in response to market changes.- Collect employee feedback, optimize travel policies and processes, and improve internal efficiency.2. Travel Arrangements & Bookings- Assist employees in booking flights, train tickets, hotels, and rental vehicles in compliance with company travel policies.- Handle unexpected situations such as flight cancellations or itinerary changes and assist employees in adjusting their plans.3. Expense Management & Payments- Collect and review supplier invoices to ensure accuracy and authenticity before processing payments.- Regularly compile and analyze travel expenses, provide relevant reports and improvement suggestions, and optimize travel costs.4. Vendor Management- Maintain relationships with travel-related vendors, including travel agencies, hotels, airlines, and car rental companies.- Conduct regular evaluations of vendor performance to ensure service quality meets company and employee needs.5. Policy Communication & Employee Support- Address employee inquiries regarding travel arrangements, reimbursement procedures, etc.- Promote and communicate travel policies to employees.6. Other Support Tasks- Complete other tasks assigned by the supervisor.Job Requirements:1. Bachelor's degree or above; experience in travel coordination or administrative work is preferred.2. Holding a valid permit to legally work in Spain. Fluent in Chinese and Spanish; English proficiency is a plus, with strong reading, writing, listening, and speaking skills.3. Proficient in Microsoft Office software.4. Strong communication skills, a sense of responsibility, and an enthusiastic and approachable personality.Reporting To:Administrative Regional Representative for Europe.Workplace: Madrid, SpainContact Email:
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