Office Management Specialist
hace 2 semanas
We are seeking an experienced and organized Office Manager to join our team at Exoticca Travel Co in Barcelona City. As an Office Manager, you will play a crucial role in ensuring the smooth operation of our office, providing administrative support to our employees, and maintaining a great work environment.
About UsAt Exoticca Travel Co, we are committed to creating life milestones through unforgettable travel experiences. Our dynamic and multicultural team is dedicated to delivering best-value trips, exploring unique destinations, and curating extraordinary travel experiences. We believe in being a professional, innovative, and forward-thinking company that demonstrates genuine care for both our customers and the planet.
Key Responsibilities- Schedule meetings and appointments with internal and external stakeholders
- Coordinate with the IT department on all office equipment and ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers, and office building administration
- Ensure accurate and timely reporting of office expenses and budget management
- Provide general support to visitors and assist in the onboarding process for new hires
- Schedule Executive board meetings and address employees' queries regarding office management issues
- Carry out in-company or off-site activities, such as parties, celebrations, and conferences
- Mailing reception and management, supplies and errands' purchase, and organizing the office layout and stationery
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
- Excellent time management skills and ability to multi-task and prioritize work
- Outstanding problem-solving skills and creative mind with an ability to suggest improvements
- Strong organizational and planning skills in a fast-paced environment
- Ability to work autonomously and excellent written and verbal communication skills
- Proficiency in MS Office (MS Excel and Google Suite environment)
- Competitive compensation package (€45,000 per year) in line with job responsibilities and experience
- Flexible compensation management for diet, transportation, and private health insurance
- Hybrid work model: offices in Barcelona City
- Permanent contract from the start
- Travel packages at reduced prices
- Referral bonus for bringing talented people to our team
- Unlimited coffee, team lunches, English lessons, bi-annual company parties, and a fun and motivated multicultural team
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