Office Management Specialist

hace 2 semanas


Barcelona, Barcelona, España Exoticca Travel Co A tiempo completo
Exoticca Travel Co - Office Manager

We are seeking an experienced and organized Office Manager to join our team at Exoticca Travel Co in Barcelona City. As an Office Manager, you will play a crucial role in ensuring the smooth operation of our office, providing administrative support to our employees, and maintaining a great work environment.

About Us

At Exoticca Travel Co, we are committed to creating life milestones through unforgettable travel experiences. Our dynamic and multicultural team is dedicated to delivering best-value trips, exploring unique destinations, and curating extraordinary travel experiences. We believe in being a professional, innovative, and forward-thinking company that demonstrates genuine care for both our customers and the planet.

Key Responsibilities
  1. Schedule meetings and appointments with internal and external stakeholders
  2. Coordinate with the IT department on all office equipment and ensure that all items are invoiced and paid on time
  3. Manage contract and price negotiations with office vendors, service providers, and office building administration
  4. Ensure accurate and timely reporting of office expenses and budget management
  5. Provide general support to visitors and assist in the onboarding process for new hires
  6. Schedule Executive board meetings and address employees' queries regarding office management issues
  7. Carry out in-company or off-site activities, such as parties, celebrations, and conferences
  8. Mailing reception and management, supplies and errands' purchase, and organizing the office layout and stationery
Requirements
  • Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
  • Excellent time management skills and ability to multi-task and prioritize work
  • Outstanding problem-solving skills and creative mind with an ability to suggest improvements
  • Strong organizational and planning skills in a fast-paced environment
  • Ability to work autonomously and excellent written and verbal communication skills
  • Proficiency in MS Office (MS Excel and Google Suite environment)
What We Offer
  • Competitive compensation package (€45,000 per year) in line with job responsibilities and experience
  • Flexible compensation management for diet, transportation, and private health insurance
  • Hybrid work model: offices in Barcelona City
  • Permanent contract from the start
  • Travel packages at reduced prices
  • Referral bonus for bringing talented people to our team
  • Unlimited coffee, team lunches, English lessons, bi-annual company parties, and a fun and motivated multicultural team


  • Barcelona, Barcelona, España DiliTrust A tiempo completo

    **Job Overview:** Account Management Specialist**Location:** Barcelona, CataloniaWe are seeking a skilled Account Management Specialist to join our team in Barcelona. As an Account Management Specialist, you will be responsible for supporting our sales team in managing client relationships and identifying new opportunities to drive revenue growth.The ideal...


  • Barcelona, Barcelona, España TD SYNNEX A tiempo completo

    Job OverviewWe are seeking a talented Risk Management Specialist to join our team at TD SYNNEX. As a Risk Management Specialist, you will be responsible for evaluating the effectiveness of TD SYNNEX's internal controls for Sarbanes Oxley (SOX) purposes and conducting a variety of other risk-based / data driven audit projects.The successful candidate will...


  • Barcelona, Barcelona, España Jordan martorell s.l. A tiempo completo

    We are seeking an experienced Account Management Specialist to join our team in Malaga. In this role, you will be responsible for driving the sales cycle, nurturing client relationships, and showcasing your expertise in advanced cloud technologies.About the BenefitsWe offer a range of benefits that help support your unique lifestyle, including a salary range...


  • Barcelona, Barcelona, España Td Synnex A tiempo completo

    About TD SYNNEXAs a global leader in distributing technological products, services, and solutions, TD SYNNEX has established itself as a reliable partner for over 115,000 resellers across more than 100 countries.Job Opportunity: Category Manager - Movistar Brand RoutersWe're seeking a talented Category Manager to join our Peripherals team in Barcelona and...


  • Barcelona, Barcelona, España Mar Recruitment & Consulting A tiempo completo

    **Company Overview**Mar Recruitment & Consulting, a leading Oil & Gas company, is seeking an experienced Health Management Specialist to implement health management systems in large operating units or complex projects.


  • Barcelona, Barcelona, España Zurich 56 Company Ltd A tiempo completo

    Job Summary: We are seeking a highly skilled IT Risk Management Specialist to join our team at Zurich 56 Company Ltd. As an IT Risk Management Specialist, you will be responsible for defining, monitoring, and automating operational tasks, working with matrixed security teams to review significant changes, reviewing configuration changes with regards to...


  • Barcelona, Barcelona, España Vueling Airlines A tiempo completo

    Job OverviewVueling Airlines is a leading low-cost airline in Europe, with a strong presence in the Spanish domestic market and international routes. We are seeking an experienced Change Management Specialist to join our team.


  • Barcelona, Barcelona, España Alpega Group A tiempo completo

    We are seeking a skilled Transportation Management Software Specialist to join our team in Sant Cugat, Spain. As a key member of our support team, you will be responsible for providing top-notch technical support to our clients across Europe.With over 35 years of experience in the transportation management software industry, we are a leading player in the...


  • Barcelona, Barcelona, España Engineeringuk A tiempo completo

    At Engineeringuk, we are seeking a highly experienced Financial Risk Management Specialist to join our Tax Engine Business team in London. Our team provides end-to-end global transaction tax calculation solutions to Amazon and thousands of other merchants selling on Amazon marketplaces and e-commerce platforms.The successful candidate will be part of the...


  • Barcelona, Barcelona, España Bunge A tiempo completo

    OverviewBunge is committed to connecting farmers to consumers and delivering essential food, feed, and fuel to the world. As a Chief Governance Risk Management Specialist, you will be part of a global team working on challenging projects that impact core business activities. The role involves demonstrating high levels of professionalism in managing...


  • Barcelona, Barcelona, España Amazon A tiempo completo

    We are seeking highly skilled and motivated Project Management Specialists to join our teams in various locations. Amazon is committed to delivering exceptional customer experiences, and we believe that talented individuals like you play a crucial role in achieving this goal.The estimated salary for this position is $45,000 - $65,000 per year, depending on...


  • Barcelona, Barcelona, España Allianz A tiempo completo

    Company OverviewAllianz Technology is a global leader in the insurance industry, providing innovative solutions to customers worldwide. As a Risk Management Specialist, you will be part of a dynamic team that drives business growth while ensuring operational excellence.SalaryWe offer a competitive salary package, including a base salary of €60,000 -...


  • Barcelona, Barcelona, España Coty A tiempo completo

    Estimated salary: €50,000 - €60,000 per year.**Job Overview:**Coty, a global beauty company, is seeking an HSE & Facilities Specialist for its new office in Barcelona. As part of the General Service & Facilities team, you will be responsible for ensuring the highest standards of health, safety, and environmental management within the...


  • Barcelona, Barcelona, España Group-Ips A tiempo completo

    We are seeking a highly skilled Project Management Specialist to join our team at Group-IPS in Barcelona, Spain. The ideal candidate will have over 5 years of experience in project management, including strategic consulting, project feasibility studies, and project realization.The role involves developing and implementing project management plans, managing...


  • Barcelona, Barcelona, España Talent Search People - Native Speakers A tiempo completo

    Are you a highly skilled professional seeking a challenging administrative role in Germany? Our client, Talent Search People - Native Speakers, is looking for a talented Back Office Specialist to join their team. This position involves providing exceptional support to the decision-making process for granting credit to clients based on their risk profile.In...


  • Barcelona, Barcelona, España Zurich Australian Insurance Ltd. A tiempo completo

    About Zurich Australian Insurance Ltd.Zurich Australian Insurance Ltd. is a company that values diversity and inclusivity, believing that a team with diverse backgrounds and perspectives makes a significant difference. We want our employees to be themselves without any barriers or limitations. As a Cybersecurity Risk Management Specialist, you will play a...


  • Barcelona, Barcelona, España Papernest A tiempo completo

    Job OverviewPapernest is a leading provider of innovative contract management solutions, empowering over 1.5 million users to simplify their lives. As a Senior Contract Management Specialist, you will play a crucial role in developing new partnerships, streamlining operational processes, and driving business growth.


  • Barcelona, Barcelona, España Td Synnex A tiempo completo

    About the JobWe are looking for a highly experienced Risk Management Specialist to join our team at TD SYNNEX. As a Risk Management Specialist, you will be responsible for identifying and assessing risks across the organization.The ideal candidate will have 3-5 years of relevant work experience, a Bachelor's Degree in Accounting, and strong analytical skills...


  • Barcelona, Barcelona, España Management Events A tiempo completo

    Company OverviewManagement Events is a dynamic and rapidly expanding organization with operations in the Nordics, Benelux, DACH, and South-East Asia. With a staff of over 250 employees and annual revenues exceeding 30 million euros, we are well-positioned to accelerate our growth.We serve a global customer base through our virtual platform, offering a unique...


  • Barcelona, Barcelona, España Bunge A tiempo completo

    About the RoleWe are seeking a skilled Risk Management Specialist to join our team in Barcelona. As a key member of our safety management team, you will be responsible for leading the effective management of risk and driving the process of improving our safety culture.Job DescriptionThis is an exciting opportunity to work with Bunge, a global leader in...