HR Specialist for Global Workforce

hace 4 días


Barcelona, Barcelona, España Esl Education A tiempo completo

Kaplan Language Group (KLG) is a renowned leader in the international language travel industry, offering high-quality programs in over 100 countries worldwide.

As a reliable partner for educational language tourism, KLG consists of well-established names like Alpadia Language Schools, ESL Languages, and Kaplan International Languages. With more than 130 years of combined experience and thousands of satisfied alumni, KLG has earned a reputation as a trusted leader in the language travel industry.

We are seeking a detail-oriented and proactive HR Admin Specialist to join our dynamic team providing HR payroll administrative support in Barcelona city.

Key Responsibilities:

  • Maintain accurate and up-to-date documentation and records.
  • Provide timely and precise information on payroll and legal matters to staff and managers.
  • Ensure seamless updates in Workday reflecting payroll changes (maternity leave, unpaid leave, etc.).
  • Monitor compliance with labour laws across various countries (data protection, labour laws, collective agreements, etc.) and conduct research on relevant topics.
  • Support the International Payroll Manager in various HR projects and tasks.
  • Coordinate extra hours and holiday checks in line with internal policies.
  • Prepare work certificates for employees when needed.
  • Manage interns' agreements with universities or study centres.
  • Prepare necessary documents for employees: contracts, extensions, transformations, leaves of absence.
  • Oversee health & safety documents and tasks in coordination with location managers.
  • RUN recurring and/or ad-hoc reports using Excel and Workday data to ensure accuracy and relevance for stakeholders.
  • Manage ticket restaurant cards, including creation of new cards and being the point of contact for issues related to implemented countries.
  • Participate in GDPR & Compliance projects and tasks as the designated point of contact for employee-related matters.
  • Act as a Workday administrator, updating new features as required.

About You:

To be considered for this role, you must possess the following qualifications:

  • Educational background in labour relations/business or a similar field.
  • HR diploma is an asset.
  • At least 2 years' experience in HR administration is essential.
  • Proficiency in Excel, verified through a test during the interview process.
  • Experience in Workday as an administrator, also verified through a test during the interview process.
  • Aptitude in other HR areas with a willingness to participate in various projects and tasks.
  • Outstanding time management and organisational skills with meticulous attention to detail.
  • Strong interpersonal (verbal and written) communication skills.
  • High ethical standards to manage confidential information.
  • Ability and interest in multitasking.
  • Very organised individual.

Language Skills:

You should be fluent in English. Fluency in Spanish is also a requirement. Knowledge of French, German, or Italian is a significant advantage.

Benefits:

We offer:

  • The opportunity to develop your skills in a global environment within the exciting field of language travel.
  • A young and dynamic work atmosphere.
  • An environment where corporate ethics and sustainable development matter.

Work Details:

Location: Barcelona city.

Type of contract: Permanent contract with a 6-month trial period.

Activity rate: Full-time.

This role offers a competitive salary estimated at approximately €42,000 per year based on local market conditions and considering the candidate's level of experience.



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