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Document Management Specialist

hace 2 meses


Madrid, Madrid, España Turner & Townsend A tiempo completo
Job Description

**About the Role**

We are seeking a highly skilled and experienced Document Management Specialist to join our team in Madrid. As a key member of our Digital Management division, you will be responsible for ensuring the smooth operation of our document management systems and processes.

Key Responsibilities:

  • Configure and manage our Common Data Environment (CDE) system to ensure optimal performance and access control.
  • Implement and maintain access controls based on project team roles and responsibilities.
  • Develop and maintain information management methods and procedures, including user directories, information management protocol, and file naming conventions.
  • Provide training to internal and external stakeholders on the use of the CDE and develop user guides and training logs.
  • Undertake regular CDE system audits and report on system usage and accuracy of document metadata.
  • Work with stakeholders to capture processes and map into document workflows.
  • Implement measures to secure sensitive project information, including backups, disaster recovery plans, and archiving of historical documentation.
  • Support technology change management and provide subject matter expertise to improve technology functionality and efficiency.

Requirements:

  • 10+ years' experience in architecture, engineering, and construction projects across the entire project lifecycle.
  • Administrator-level experience in Bentley's AssetWise.
  • Highly proficient in spoken and written English, with excellent command (Level C1 Advanced).
  • Excellent interpersonal skills and ability to communicate with people at all levels.
  • Organized and systematic approach to document and record management.
  • Migration of data between systems.
  • Ability to develop excellent working relationships with the client and project team.

Desirable Skills and Experience:

  • Consultancy background with experience in railway infrastructure projects.
  • Knowledge of delivery requirements, quality management, and process improvement in complex construction projects.
  • Skilled in presenting and delivering training to groups of stakeholders.
  • User-level experience in Bentley ProjectWise and Microsoft SharePoint.
  • Understanding of Building Information Management (BIM) and Information Management, with working knowledge of the standards which define ISO19650.
  • Skilled in process capture and mapping for the setup and maintenance of workflows in the CDE.

About Turner & Townsend:

We are a global professional services company that helps clients deliver ambitious and highly technical projects. Our team believes that a better-built industry is a better-built world. We connect strategy, data, and technology to transform performance. We do so by leveraging technology and digital ways of working, implementing robust governance frameworks for successful digital initiatives, streamlining project execution with advanced technology and connected data, and organizing project data and enabling automation.