International Engagement Coordinator
hace 14 horas
Location: Harrison Parrott
About the Role:We are seeking an experienced administrator to join our team as an International Engagement Coordinator. This is a fantastic opportunity to work with a select number of talented artists, coordinating international engagements and ensuring seamless planning and delivery.
Key Responsibilities:- Maintain accurate and up-to-date artist diaries, finalizing details for each engagement.
- Collate and complete information on dates, venues, fees, rehearsal times, and concert schedules.
- Coordinate rehearsals, meetings with conductors, and repertoire details.
- Determine requirements for work permits and visas, making applications as necessary.
- Arrange travel and accommodation for artists, including ticket collection and local transport.
- Finalize all details for each engagement, providing detailed schedules to artists.
- Ensure financial information on the artist diary system is accurate and up-to-date.
- Follow up on outstanding fee negotiations in a timely manner.
- Liaise with promoters and the accounts department regarding Social Security payments, tax waivers, and withholding tax arrangements.
- Process incoming royalty statements and correspondence relating to monies received.
- Monitor and ensure timely payment of artists' fees, checking deductions for tax, social security, etc.
- Assess and present reviews of recordings and performances, obtaining foreign reviews when relevant.
- Identify and submit copy for company website news, including the weekly news.
- Maintain biographies, discographies, and repertoire lists, ensuring updates on the website and distribution as required.
- Order promotional recordings and distribute as needed.
- General assistance in preparation and distribution of sales materials.
- Prior experience in administration, preferably in hospitality, PA, operations, travel, or tourism.
- Excellent organizational and communication skills.
- Ability to maintain confidentiality and work accurately under pressure.
- Proficiency in Microsoft Office and ability to learn new software quickly.
An estimated salary range of £40,000 - £55,000 per annum, depending on experience.
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