Administrative Assistant, Global Medical Affairs Specialist
hace 6 días
Job Title: Administrative Assistant, Global Medical Affairs Specialist
Location: Barcelona, Hybrid
Contract Type: Part-time, mid-day
About the Role:
The Administrative Assistant, Global Medical Affairs Specialist is a key support function role in Galderma Services Spain, S.L., ensuring high-level support to the Global Head of Medical Affairs and general administrative support related to the Global Medical Affairs organization.
Key Responsibilities:
- Organize and manage business trips, coordinate travel arrangements (flights, hotels, visa, dinners, schedules etc.) and expenses reporting for Global Head of Medical Affairs.
- Manage and support with Galderma tools and systems (Concur, COUPA, DocuSign etc.).
- Oversee HCP engagement contracting Create PR/PO Ensure widespread support with Galderma tools and systems.
- Manage complex calendaring and facilitate the integration and prioritization of business activities for the Global Head of Medical Affairs.
- For the Swiss based GMA Leadership Team (LT) members, the Administrative Assistant will manage general calendaring and facilitate the integration and prioritization of business activities for GMA LT related topics. This responsibility includes widespread support with Galderma tools and systems (COUPA, DocuSign etc.).
- For the Prescription Medicines teams, the Administrative Assistant will oversee HealthCare Provider (HCP) engagement. Ensure PR/PO creation for all vendors collaborating with the teams and ensure general support with Galderma tools and systems (COUPA, GALAXY, DocuSign etc.).
- The Administrative Assistant will handle general communication related to GMA in accordance with the Global Head of Medical Affairs and GMA LT, including support with on-site logistics for quarterly GMA Townhalls in collaboration with Global IT support and Zug Office management teams.
Requirements:
- Secretarial studies, translation or Bachelor level education
- Holding a CAP (Certified Administrative Professional), or PACE (Professional Administrative Certificate of Excellence)
- Holding certification of Microsoft Office Specialist (MOS)
- Minimum of 8 years' experience as administrative assistant
- Experience in Oracle, SAP, Concur, COUPA, DocuSign
What We Offer:
- You will be working for an organization that embraces diversity and inclusion and believes we will deliver better outcomes by reflecting the perspectives of our diverse customer base.
- You will receive a competitive compensation package with bonus structure and extended benefit package.
- You will be able to work in a hybrid work culture.
- You will participate in feedback loops, during which a personalized career path will be established.
- You will be joining a growing company that believes in ownership from day one where everyone is empowered to grow and to take on accountability.
About Us:
Galderma Services Spain, S.L. is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin we are in shapes our lives, we are advancing dermatology for every skin story.
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