Administrative Coordinator, Global Medical Affairs

hace 6 días

Barcelona, Barcelona, España Galderma A tiempo completo
Job Summary

The Administrative Assistant, Global Medical Affairs (GMA) is a key support function role in Galderma, ensuring high-level support to the Global Head of Medical Affairs and general administrative support related to the Global Medical Affairs (GMA) organization.

Key Responsibilities
  • Travel Coordination: Organize and manage business trips, coordinate travel arrangements (flights, hotels, visa, dinners, schedules, etc.) and expenses reporting for Global Head of Medical Affairs.
  • System Management: Manage and support with Galderma tools and systems (Concur, COUPA, DocuSign, etc.).
  • HCP Engagement: Oversee HCP engagement contracting, create PR / PO, and ensure widespread support with Galderma tools and systems.
  • Calendaring and Prioritization: Manage complex calendaring and facilitate the integration and prioritization of business activities for the Global Head of Medical Affairs.
  • Leadership Team Support: For the Swiss based GMA Leadership Team (LT) members, manage general calendaring and facilitate the integration and prioritization of business activities for GMA LT related topics.
  • Vendor Management: Ensure PR / PO creation for all vendors collaborating with the teams and ensure general support with Galderma tools and systems (COUPA, GALAXY, DocuSign, etc.).
  • Communication and Logistics: Handle general communication related to GMA in accordance with the Global Head of Medical Affairs and GMA LT, including support with on-site logistics for quarterly GMA Townhalls in collaboration with Global IT support and Zug Office management teams.
Requirements
  • Education: Secretarial studies, translation or Bachelor level education.
  • Certifications: Holding a CAP (Certified Administrative Professional), or PACE (Professional Administrative Certificate of Excellence). Holding certification of Microsoft Office Specialist (MOS).
  • Experience: Minimum of 8 years' experience as administrative assistant. Experience in Oracle, SAP, Concur, COUPA, DocuSign.

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