Acquisitions Assistant

hace 4 semanas

Barcelona, Barcelona, España Olala Homes A tiempo completo

About Us

Olala Homes is a rapidly expanding tech-enabled real estate management and hospitality company with its headquarters in Barcelona. We are part of a prestigious Hospitality group that oversees more than 1200 short-term rentals, hotels, and unique accommodations across multiple countries in Europe, Asia, and the Middle East.

We strive to provide our guests with exceptional hospitality experiences while promoting an efficient and sustainable way of traveling with style. Our mission is to continue growing in different markets worldwide by offering travelers smart, digital, and stylish accommodations along with high-level service.

Your Role

As a Purchasing Intern, you will play a crucial role in supporting the purchasing department by assisting with various tasks related to the procurement of goods and services. You will be responsible for communicating with suppliers to request quotes, placing orders, and ensuring the timely delivery of goods and services.

You will assist in preparing and processing purchase orders, ensuring accuracy in item descriptions, quantities, and pricing. Additionally, you will help track inventory levels, ensuring that stock is maintained at optimal levels and assisting in identifying when new orders are needed to prevent stockouts.

You will also conduct research to identify potential suppliers, compare prices, and evaluate product quality to help the company make informed purchasing decisions. Your duties will include maintaining accurate and up-to-date records of purchases, delivery schedules, and supplier information within the company's procurement system.

Furthermore, you will assist in checking supplier invoices against purchase orders and delivery notes to ensure accuracy before processing payments. You will also support efforts to analyze costs and find opportunities for savings or improvements, including helping negotiate better terms with suppliers when necessary.

Your Responsibilities

  • Communicate with suppliers to request quotes, place orders, and ensure timely delivery of goods and services
  • Assist in preparing and processing purchase orders, ensuring accuracy in item descriptions, quantities, and pricing
  • Help track inventory levels and assist in identifying when new orders are needed to prevent stockouts
  • Conduct research to identify potential suppliers, compare prices, and evaluate product quality
  • Maintain accurate and up-to-date records of purchases, delivery schedules, and supplier information in the procurement system
  • Assist in reviewing supplier invoices against purchase orders and delivery notes to ensure accuracy before processing payments
  • Support cost analysis efforts and help identify opportunities for savings or improved terms with suppliers

What We Offer

We offer a competitive salary of approximately $50,000 per year, based on industry standards and your qualifications. In addition to a comprehensive compensation package, you will have the opportunity to work with a dynamic team, gain hands-on experience in the purchasing process, and learn key functions that ensure the company's operations run smoothly.

Requirements

  • Familiarity with Microsoft Office or Google Suite: Having experience with programs like Excel, Word, and Google Sheets is valuable, as these are commonly used for tracking purchases, creating reports, and managing supplier information
  • Basic Knowledge of Supply Chain or Procurement: A background in supply chain management, inventory control, or procurement processes, even at an introductory level, would be helpful
  • Customer Service or Communication Skills: Experience in customer-facing roles or any job that involved clear communication with clients, vendors, or internal teams can be beneficial for handling supplier relations and purchase order processing
  • Attention to Detail and Organizational Skills: Experience with managing schedules, handling multiple tasks, or working with data can demonstrate an ability to stay organized and ensure accuracy in tasks like tracking orders and processing invoices
  • Problem-Solving: Any experience where you identified and resolved issues, such as troubleshooting or optimizing processes, would be useful for handling unexpected challenges in purchasing

Diversity and Sustainability

We take pride in cultivating a vibrant and inclusive work environment that celebrates individuality and diversity. We believe that these are invaluable assets that fuel innovation, foster creativity, and drive our overall success. Additionally, we believe in taking action towards reducing the impact that our company has on its environment. This includes implementing energy-efficient practices and engaging in community projects that promote cultural preservation and other actions.

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