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Administrative Support Specialist

hace 2 meses

Madrid, Madrid, España Eli Lilly and Company A tiempo completo
About the Role

Eli Lilly and Company is seeking a highly skilled Administrative Support Specialist to provide critical administrative support to the MQ Site Head / Site Lead Team and team members belonging to its organization.

Key Responsibilities
  • Proactively maintain daily calendars, initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.
  • Assist with organizing team meetings and related logistics.
  • Coordinate and arrange travel: transportation, hotel, rental car.
  • Process expense reports.
  • Adapt to change quickly and to the tools for streamlining administrative work.
  • Provide direction and guidance regarding to the administrative tasks that team members need to develop on their own (e.g., calendaring, travel, expense reporting, etc.).
  • Attend team meetings as assigned or directed.
  • Create and edit documents, spreadsheets and presentations.
  • Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites.
  • Assist with administrative tasks in pre-boarding and onboarding of new employees to the area as requested.
  • Create Purchase Orders (POs) for the Team.
  • Identify innovative techniques to increase productivity across the team.
  • Handle additional administrative support or special projects as assigned by the Manager.
  • Help and support the Alcobendas MQ Site with the internal communication (Monthly newsletter, Internal's TV...).
Requirements
  • Higher professional education on international Secretaryship, Administration and Finance, Assistant Director.
  • At least 5 years of experience in a professional work environment or in administrative/office management position.
  • Spanish Bilingual.
  • English level C1 or above.
Preferred Skills
  • Strong Interpersonal and organization skills.
  • Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Skype, SharePoint etc.).
  • Ability to work independently with a high level of self-management in a dynamic work environment.
  • Ability to adapt to change and process improvements.
  • Ability to prioritize and seek guidance when multiple and competing priorities arise.
  • Excellent written and verbal communication skills.
  • Must be able to maintain confidential information.