Fleet Coordinator
hace 3 semanas
This role is with Thermo Fisher Scientific, an inclusive employer and a member of Mygwork - the largest global platform for the LGBTQ+ business community.
Please do not contact the recruiter directly.
Work Schedule Standard (Mon-Fri)
Environmental Conditions Office Job Description Position Summary We are seeking a service-minded Spanish speaking administrator with experience in fleet management.
As part of the Colleague Services Fleet Team, the Spanish speaking Car Fleet Coordinator will manage our leased company cars and support our colleagues with company car related enquiries via our case management system.
Our priority is Colleague Experience through the timely and accurate resolution of cases and ensuring the mobility of our colleagues with company cars.
This is an office-based role with responsibility for managing company cars, liaising with leasing companies, acting on requests to supply newly hired staff with suitable company cars, and checking and verifying relevant documentation.
The role will report directly to the Supervisor, Colleague Services Fleet Management EMEA, and will typically be looking after colleagues' needs in 2-4 countries across EMEA.
Some home working will be possible, 1 or 2 days a week.
Key Responsibilities:- Provide excellent support for company car eligible colleagues, by answering inquiries via our case management system, ensuring accurate and timely responses, in adhering to Service Level Agreements
- Manage company car contracts with external suppliers (leasing, long term rentals)
- Coordinate with leasing companies to process car orders in line with company policy
- Coordinate the provision of company cars to new hires, including arranging delivery in time for job start
- Maintain accurate reporting, records, and files
- Provide data reports, audit the quality of the data and drive data clean-up where data is not in compliance with our standards
- Ensure correct taxation of company cars, by providing accurate data to the Payroll team
- Educate and advise colleagues with company cars, to ensure compliance with established policies and procedures
- Supporting the full lifecycle of each company car allocation, including: obtaining drivers licence, sourcing the vehicle, arranging delivery, arranging insurance, and responding to maintenance and repair needs
- Review, check and approve company car related invoices
- Ensure compliance with company guidelines and local legislation
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