Administrative Billing Specialist

hace 3 semanas


Madrid, Madrid, España Fresenius Medical Care A tiempo completo
Job Summary

This role oversees the administrative and technical aspects of invoicing processes, ensuring timely and accurate management within internal financial procedures. The position is responsible for coordinating with Cash Collection actions and customers to achieve invoicing objectives.

Key Responsibilities
  • Manual invoicing of equipment maintenance and leasing contracts, as well as hemodialysis sessions.
  • Mailing/Emailing of electronic and non-electronic invoices from NephroCare E-Services.
  • Control and follow-up of Return Material Reports of clients, necessary to make credit notes, with Logistics and Transport Agencies.
  • Making own credits and debits in the event of returns and incidents in invoices.
  • Filing and registration of documentation corresponding to debits and credits (Facet Control), which are made to rectify incidents in invoices.
  • IPACE controls management.
  • Interlocution with clients about claims and requisitions to sort out issues related to invoices.
  • Coordinate actions with the billing team to achieve invoicing objectives.
  • Request changes to master data in customer accounts.
  • Tracking of blocked orders and unblocking management in SAP in coordination with the Cash Collection Manager.
  • Monitoring different situations from customer invoices, from the Edicom platform.
  • Upload NephroCare electronic invoicing to platforms in each region as needed.
  • Monitoring the status of electronic invoices, FMC Spain and NephroCare, coordinating corrective actions with the billing team.
  • Maintain fluid communication with the commercial team (Commercial Excellence, Customer Services, and Sales) regarding information related to invoices (NC and Product Business).
  • Collaborate closely with the Cash Collection Manager in data preparation as requested by external and internal Auditors.
  • Proactively collaborate in internal projects and implement new solutions, national or international, that impact the billing process and local business.
  • Initiate and propose any type of improvement that impacts invoicing and cash collection processes.
  • Raise any technical incidents regarding billing systems to the Netcare team and initiate functional and configuration improvements for users (according to budget and Accounting Head guidelines).
Requirements
  • Graduate in Business or Economics is a plus.
  • Specialized modules about finance.
  • Previous experience of a minimum of 3 years in similar positions.
  • Experience in healthcare companies is a plus.
  • High level of Excel. SAP Finance is a plus.
  • Project Management digitalization experience is a plus.


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