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Programme Assistant
hace 2 meses
Position: Programme Assistant (m/f/d)
Department: European Power Programme
Location: Madrid
Reporting to: Deputy Programme Director
Type of Contract: Fixed-term (one-year with possibility of extension)
Employment Type: Full time (Mon –Fri)
We are seeking a highly motivated and organized Programme Assistant to join our European Power Programme team. The successful candidate will provide cross-cutting support to all programme activities, including organizing events, leading communications, and supporting advocacy efforts.
Main Responsibilities- Event Management: Support the organization and management of meetings and events, both virtual and in-person, in collaboration with the Programme Manager.
- Content Creation: Draft background notes, presentations, and other written material in support of programme activities, including relevant translations.
- Data Visualization: Support the Programme activities with data visualizations and graphics as needed.
- Communication: Manage the Programme's social media accounts, presence on the ECFR website, and relationships with the media.
- Reporting: Capture the impact of Programme activities and help prepare donor and internal reports.
- Stakeholder Mapping: Assist in stakeholder mapping and updating our internal systems and database.
- Liaison: Liaise and coordinate with relevant actors on behalf of the European Power programme both internally and externally.
- Administrative Support: Support the European Power Programme in various administrative tasks as needed.
- Education: Relevant Degree in the field of Political Science, Journalism, International or EU Affairs, Public Policy or equivalent.
- Experience: Two years of relevant work experience (including internships), particularly in organizing public events and managing social media accounts.
- Skills: Good knowledge and understanding of administrative matters and work organization. Advanced MS-Office and IT skills, including the use of databases (CRM) and social media platforms. Knowledge of Canva and WordPress is an advantage.
- Language: Excellent written and oral communication in English, good knowledge of another European language is an advantage.
- Interest: Proven interest in one or more of the European Power Programme's focus areas: climate and energy; technology and geopolitics; the multilateral system; defence and security; and public opinion polling.
- Desirable Experience: Desirable experience in an international high-pace environment.
- Flexibility: Flexible, able to multitask and adapt to changeable conditions and demanding deadlines.
- Teamwork: Ability to work independently, in addition to as part of a multinational team.
- Social Competence: Social competence with the ability to comfortably interact with people at all levels.
- Proactivity: Proactive and with a can-do attitude, curiosity, and willingness to learn.
- Organization: Organisation skills with a good eye for detail.
- Ownership: High degree of ownership.
- Travel: Willingness and ability to occasionally travel and to work some irregular hours.
- Competitive Salary: A competitive salary according to profile.
- Flexible Working: Flexible working.
- Generous Leave Policy: Generous leave policy.
- Exciting Environment: An exciting environment in an innovative, pan-European think-tank.
- Open Culture: An open and appreciative culture within the organisation.
- High Level of Responsibility: High level of personal responsibility.
- Diverse Colleagues: Committed multicultural and diverse colleagues from across Europe.
- Workplace: A workplace in the heart of Madrid.
