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Project Operations Coordinator

hace 1 mes

Barcelona, Barcelona, España Bjarke Ingels Group A tiempo completo
Job Description

BIG BCN is seeking a highly organized and analytical Project Operations Coordinator to join our team on a part-time basis (25/30h a week).

Overview

We are currently experiencing remarkable growth, and this role will play a vital part in supporting the Operations Team by overseeing project operations and ensuring efficient resource utilization across BIG Barcelona's ongoing projects.

Key Responsibilities
  • Maintain an up-to-date overview of staffing in our system and coordinate staff allocation based on project requirements.
  • Closely collaborate with the Operations Team to match employees with appropriate projects, considering their skills, career aspirations, and preferences.
  • Communicate staffing plans and any changes to relevant individuals, including employees, project managers, and partners.
Monitoring and Reporting
  • Work with Project Managers to ensure optimal resource utilization and accurate time registration.
  • Coordinate with the Controlling department to monitor and control project resource allocation against the budget.
  • Conduct weekly follow-ups to verify correct time submissions and obtain pre-approval for overtime.
  • Analyze and interpret data, preparing reports for the management group.
  • Maintain an overview of the project pipeline, promptly notifying any staffing shortages, surpluses, or missing competencies.
Process Improvements and Recruitment
  • Collaborate with the People team to anticipate future recruitment requirements and ensure timely hiring of necessary employees.
  • Suggest procedural and strategic improvements to enhance resource allocation and coordination.
  • Stay informed about employees' skills, career development, and aspirations to facilitate intelligent staffing decisions.
Requirements
  • Possess a relevant education in architecture, resource management, business, or similar.
  • Have 2+ years of experience in a similar role.
  • Be organized, structured, and pay attention to detail with the bigger picture in mind.
  • Exhibit self-confidence and persistence, confident in decision-making in a fast-paced organization.
  • Demonstrate attention to detail and an appreciation for quality.
  • Be proactive and complete tasks with a sense of urgency.
  • Be diligent with administrative tasks.
  • Display excellent interpersonal and written communication skills, specifically in Spanish and English.

The ideal candidate can expect an estimated salary range of $50,000-$65,000 per annum, depending on qualifications and experience.