Purchase Order Officer

hace 7 días

Gasteiz Vitoria, Álava, España Sin Nombre A tiempo completo

Job Summary

Sin Nombre is seeking an experienced Purchase Order Officer to join our Finance Team. As a key member of the team, you will be responsible for implementing and maintaining a purchase order system with Yooz, a cloud-based procurement automation tool.

Key Responsibilities:

  • Collaborate with Senior Finance Members, other Procurement Specialists, Department Heads, Approvers, Portfolio Managers, and the Yooz Project Team in the process configuration and set up of the system.
  • Involvement in ongoing procurement process improvements, including automation and updating approval workflows as client and business needs change.
  • Presenting to clients for sign off and updating in the system.
  • Supporting the implementation of the purchase order system for other funds/clients (as required).
  • Preparing a proposal for sign off on a quote management tool. Upon sign off, be the main point of contact in implementation.
  • Processing a large volume of purchase orders for contracted and ad hoc costs with speed and accuracy across a caseload of entities in different jurisdictions.
  • Full management of the P.O, reviewing status of P.O, sending P.O to vendor, tracking P.O through to vendor bill receipt and payment.
  • Quarterly and annual review of open P.Os and archiving in the system if cost is no longer valid.
  • Maintaining and nurturing vendor relationships.
  • Working closely with Accounts Payable Team, internal Department Heads, and Client Investment Teams.
  • Quote management support.
  • Accounts Payable - Interim: Processing vendor bills, preparation of vendor payment run, bank reconciliation, vendor management.

Requirements:

  • High level of attention to detail.
  • Strong communication both written and verbal.
  • Organised and ability to multi-task.

Language: English (en-US)

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