German Speaking Executive Assistant

hace 16 horas

Barcelona, España Team Up Services LLC A tiempo completo

At Team Up, we help top talents from the Caucasus region land dream jobs and work remotely for international companies. Our job openings typically cover positions in Operations, HR, Sales, Marketing, and Design, and they may be part-time, full-time, or freelance roles.

Our headquarters are in Georgia and our talent network includes top professionals from Armenia, Georgia, Turkey, and Azerbaijan, creating a diverse and dynamic community.

Job Description

We are looking for an Executive Assistant to the CEO to work directly with the Founder & CEO of a fast-growing DTC marketing and advisory company based in Barcelona. The company supports performance-driven e-commerce brands across Europe and international markets, with a strong focus on paid media, funnels, and creative strategy.

This is a high-trust, high-ownership role, not a traditional back-office assistant position. You will act as the CEO’s operational filter, structure provider, and right hand—ensuring information, communication, calendar, and daily logistics are organised, prioritised, and handled efficiently. This is an on-site role in Barcelona.

Your Duties:

As a German Speaking Executive Assistant, you will be responsible for:

- Acting as the first point of contact for incoming communication (email, Slack, WhatsApp, internal and external requests).
- Filtering, structuring, and prioritising information before it reaches the CEO.
- Managing the CEO’s inbox entirely and preparing concise summaries and daily briefings.
- Actively managing the calendar: scheduling, rescheduling, cancelling, and bundling meetings efficiently.
- Preparing information to enable fast and well-informed decision-making.
- Accompanying the CEO in daily business activities, including office work, meetings, and external appointments.
- Handling both business and personal organisational tasks, including:

- Travel planning and rebooking

- Coordination of private and business appointments
- Day-to-day organisation in Barcelona (landlords, service providers, local arrangements)

- Preparing and organising travel (documents, packing, logistics)

Proactively anticipating needs, taking ownership, and reducing operational noise around the CEO.

Requirements

- Proven experience as an Executive Assistant, Personal Assistant, or in a close support role to founders or senior executives.
- Strong organisational skills with the ability to prioritise and structure large volumes of information.
- High level of discretion, reliability, and loyalty.
- Comfortable handling both business-related and personal responsibilities.
- Able to work closely with one individual and adapt flexibly to changing priorities.
- Willingness to be available outside standard working hours during intensive phases.
- English: professional working proficiency (mandatory).
- German: fluent, written and spoken (mandatory).
- Spanish: strong advantage.
- Based in Barcelona or willing to relocate (relocation support possible).

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