Administrative Specialist – Travel Management

hace 3 semanas

Pontevedra, España OPPO A tiempo completo

工作职责：

1、差旅制度制定与优化

- 制定公司差旅制度，并根据市场变化，例行刷新制度。
- 收集员工反馈，维护和优化差旅政策和流程，提高效率。

2、差旅安排与预订

- 根据公司差旅政策，协助员工预订机票、火车票、酒店，租赁车辆等。
- 处理航班取消、行程变更等突发情况，协助员工调整计划。

3、费用管理与付款

- 收集、审核供应商票据，确保费用真实准确，并完成付款。
- 定期汇总和分析差旅费用支出，提供相关报表及改善建议，优化差旅成本。

4、供应商管理

- 维护与差旅相关的供应商关系，包括旅行社、酒店、航空公司、租车公司等。
- 定期评估供应商表现，确保服务质量符合公司及员工需求。

5、政策宣导与员工沟通

- 解答员工关于差旅安排、报销流程等方面的疑问。
- 对差旅政策进行宣导。

6、其他支持工作

完成主管安排的其他事务。

任职要求：

1、大学以上学历，有差旅或行政工作经验者优先考虑。

2、有可以在西班牙合法工作的居留，中文+西语流利，英语为加分项，听说读写无障碍。

3、熟练使用office办公软件。

4、具备良好的沟通能力，责任心强，热情大方。

汇报对象：

欧洲区行政区域代表

工作地： 西班牙马德里

联系邮箱：

Administrative Specialist – Travel Management

Job Responsibilities:

1. Travel Policy Development & Optimization

- Establish and regularly update company travel policies in response to market changes.
- Collect employee feedback, optimize travel policies and processes, and improve internal efficiency.

2. Travel Arrangements & Bookings

- Assist employees in booking flights, train tickets, hotels, and rental vehicles in compliance with company travel policies.
- Handle unexpected situations such as flight cancellations or itinerary changes and assist employees in adjusting their plans.

3. Expense Management & Payments

- Collect and review supplier invoices to ensure accuracy and authenticity before processing payments.
- Regularly compile and analyze travel expenses, provide relevant reports and improvement suggestions, and optimize travel costs.

4. Vendor Management

- Maintain relationships with travel-related vendors, including travel agencies, hotels, airlines, and car rental companies.
- Conduct regular evaluations of vendor performance to ensure service quality meets company and employee needs.

5. Policy Communication & Employee Support

- Address employee inquiries regarding travel arrangements, reimbursement procedures, etc.
- Promote and communicate travel policies to employees.

6. Other Support Tasks

- Complete other tasks assigned by the supervisor.

Job Requirements:

1. Bachelor's degree or above; experience in travel coordination or administrative work is preferred.

2. Holding a valid permit to legally work in Spain. Fluent in Chinese and Spanish; English proficiency is a plus, with strong reading, writing, listening, and speaking skills.

3. Proficient in Microsoft Office software.

4. Strong communication skills, a sense of responsibility, and an enthusiastic and approachable personality.

Reporting To:

Administrative Regional Representative for Europe.

Workplace: Madrid, Spain

Contact Email:

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