Administrative Specialist
hace 6 días
About the job
OPPO is a global pioneer in innovative technology with a relentless purse for aesthetic perfection. At OPPO, we are committed in creating cutting-edge technologies that empower people in an increasingly connected world. Being the 5th largest smartphone manufacturer in the world, today OPPO operates in over 40 countries with an extensive global network of 6 research institutes, 4 R&D centres, 1 global design hub, and more than 40,000 employees. We are now looking for a passionate, motivated individual to join our team and make pivotal impacts to OPPO’s European business via strategic group accounts and direct channels.
Administrative Specialist – Travel Management
Job Responsibilities:
1. Travel Policy Development & Optimization
- Establish and regularly update company travel policies in response to market changes.
- Collect employee feedback, optimize travel policies and processes, and improve internal efficiency.
2. Travel Arrangements & Bookings
- Assist employees in booking flights, train tickets, hotels, and rental vehicles in compliance with company travel policies.
- Handle unexpected situations such as flight cancellations or itinerary changes and assist employees in adjusting their plans.
3. Expense Management & Payments
- Collect and review supplier invoices to ensure accuracy and authenticity before processing payments.
- Regularly compile and analyze travel expenses, provide relevant reports and improvement suggestions, and optimize travel costs.
4. Vendor Management
- Maintain relationships with travel-related vendors, including travel agencies, hotels, airlines, and car rental companies.
- Conduct regular evaluations of vendor performance to ensure service quality meets company and employee needs.
5. Policy Communication & Employee Support
- Address employee inquiries regarding travel arrangements, reimbursement procedures, etc.
- Promote and communicate travel policies to employees.
6. Other Support Tasks
- Complete other tasks assigned by the supervisor.
Job Requirements:
1. Bachelor's degree or above; experience in travel coordination or administrative work is preferred.
2. Fluent in Chinese and Spanish; English proficiency is a plus, with strong reading, writing, listening, and speaking skills.
3. Proficient in Microsoft Office software.
4. Strong communication skills, a sense of responsibility, and an enthusiastic and approachable personality.
We are reviewing applications on a rolling basis, so don’t hesitate—send in your application as soon as possible
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