Project Manager Specialist

About the Company

Adrian Magnus, part of Carazo Enterprise SL, is a premium cigar distribution company established in 2012. With 40+ professionals, we manage 30+ premium cigar brands across Europe, the U.S., and Latin America. Our mission is to bring the world’s finest handcrafted cigars to enthusiasts with precision, integrity, and respect for tradition.

Operating from hubs in Madrid, Marbella, Gran Canaria, Panama, and Costa Rica, we are driven by quality, heritage, and customer satisfaction.

About the Role

We are seeking a highly organized, proactive, and detail-driven Project Management Specialist to support our rapidly expanding international operations.

This remote role combines 70% project management across logistics, marketing, sales, exhibitions, and international distribution, with 30% executive/business support for senior management. You will coordinate multi-department initiatives, ensure deadlines are met, streamline operational workflows, and maintain high-quality communication across teams and external partners.

This role is ideal for a professional who thrives in fast-paced, multicultural environments and takes full ownership of projects from concept to completion.

Key Responsibilities

Project Management (70%)

- Manage and coordinate projects across logistics, marketing, sales, exhibitions, and distribution.

- Maintain timelines, workflows, budgets, and task lists using PM tools (Trello, Asana, Monday).

- Coordinate deliverables with internal teams, suppliers, agencies, and international partners.

- Track and report KPIs, risks, delays, and bottlenecks to senior management.

- Support planning for new market openings, logistics operations, trade shows, and product launches.

- Lead tasks related to company expansion into new markets, including market research, supplier/vendor identification, warehouse/storehouse setup, partner registration, and coordination of local operational processes.

- Improve internal processes and create efficient frameworks for cross-team alignment.

- Ensure timely execution of deadlines, documentation, and communication flows.

Business Support & Executive Assistance (30%)

- Support senior management with scheduling, communication, and documentation.

- Prepare and maintain contracts, presentations, reports, and internal materials.

- Conduct research and market analysis to aid decision‑making.

- Act as liaison between departments, suppliers, and external partners.

- Track executive priorities and ensure timely follow‑up on action items.

Qualifications

- Bachelor’s degree in Business Administration, Project Management, Marketing, Management, or a related field.

- Minimum 3 years of project management experience in international environments.

- Demonstrated success in managing multiple concurrent projects under tight deadlines.

- Fluency in Russian and English (C1+) is mandatory for this role. Spanish is considered a strong plus.

- Proficiency with project management tools such as Asana, Trello, Monday, Notion, or similar.

- Strong technical skills in MS Office Suite and Google Workspace.

- Exceptional organizational skills, attention to detail, and consistent follow‑through.

- A self‑starter with strong resilience, able to excel in a fast‑paced, unstructured startup environment and take full ownership without constant supervision.

Benefits

- Competitive pay: EUR 1,800–2,200 gross/month (B2B) + quarterly performance bonus.

- Fully remote role with expected availability from 9:00–18:00 CET (1-hour break) for team collaboration.

- Growth opportunities to shape and improve global processes.

- Cross‑functional collaboration with leadership, marketing, sales, distribution, and partners.

- A dynamic, multicultural, entrepreneurial startup environment where your work makes an immediate difference.

Upload your CV in English and answer the screening questions, and take the first step toward becoming part of a dynamic, multicultural work environment. We can’t wait to meet you

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