Bilingual Office Manager, Real Estate Investment

hace 6 días


Madrid, España Victoria Selection & Search A tiempo completo

Our client, a Real Estate investment firm is currently looking for an Office Manager to provide support to their specialist team.

Responsibilities (not limited to) include:
Office Administration
- Administration of the workplace, overseeing the smooth running of the office and arranging any maintenance as required
- Acting as first point of contact. Liaise with providers/suppliers, establish relationships and follow up (catering, cleaning, stationary etc.) and manage respective invoice and payments
- Acting as face of the firm, receiving visitors and front of house duties
- Coordinate office refurbishment (to take place this summer), acting as key contact
- Manage contacts and database
- Archiving of documentation
- Responsible for IT software & hardware implementation, repair and arranging new starter kits
- Implementing Health and Safety policy in the office and organising risk assessments

Team Support
- Assisting the team with presentations and necessary reports, liaising with internal and external parties involved in projects
- Event organisation, attend events and functions as requested
- Travel arrangements (flights, train tickets, car hire, hotels) for team as required
- Elements of project management: coordinating with outsourced providers (translation firms etc.) to ensure reports delivered on time
- Expense reports, petty cash and reconciliation of credit cards
- Act as the “go to” person for administrative needs and providing ad hoc support

This role is office based.

Location - Madrid, Almagro

Salary - Dependent on experience

Timetable - 08.30h - 17.30, Fridays 08.30h - 15.00h



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