Bilingual Office Coordinator, Real Estate

hace 6 días

SalamancaMadrid, España Victoria Selection & Search A tiempo completo

Our client, an international Real Estate investment firm is currently looking for a bilingual Office Coordinator to support their close-knit but growing team in Madrid.

Responsibilities (not limited to) include:
Facilities, HR & Local Finance:

- Act as lynchpin between Spanish and other international offices for administrative needs
- Facilities: Responsible for facilities management and ongoing relationships/negotiations with relevant outsourced suppliers: office maintenance, cleaning, landlord/agency, telephone lines, confidential waste, building access/security, insurance, catering etc.
- HR: Coordination with global HR and local accountants to ensure Madrid payroll executed correctly, act as the “go-to” person for new joiners, managing relationships/negotiations with relevant suppliers for company benefits
- Finance: Coordination with global finance teams as well as local outsourced accounting provider. Responsible for bank account and relevant transactions/invoice payments. Downloading and submitting statements/reports and constant liaison with local accounting firm to ensure that tax obligations are met (quarterly VAT etc.)
- Liaise with international IT support team for equipment, repair, software & hardware implementation and arrange new joiner Tech packs
- Liaison with global legal team to ensure local team compliant and adheres to data protection regulation
- Fire & Health and Safety: ensuring the Madrid office is compliant and adheres to regulation

Executive Assistant support:

- Agenda management for two Directors (including Managing Director for Iberian team) always taking business priorities into consideration
- VC and call set up with participants across varying time zones and geographies
- International travel logistics (flights, car transfers, visas, hotels) for Directors as required
- Submitting expenses to the system and reconciliation of credit cards
- Adding relevant contacts to firmwide CRM on behalf of Directors

This office is predominantly office based. A % of remote work may be offered following successful completion of the trial period.

Location - Madrid, Castellana

Salary - Circa €45,000 + Benefits + Discretionary Bonus

Timetable - Full time (09.30 - 18.30h timetable currently being considered)

  • Real Estate Operations Coordinator

    hace 2 semanas

    Madrid, Madrid, España Sagan A tiempo completo

    **Company Overview**: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions with leading American companies.**Job Title: Real Estate Operations Coordinator**We...

  • Real Estate Transaction Coordinator Specialist

    hace 3 semanas

    Madrid, Madrid, España Sagan A tiempo completo

    Job Title: Real Estate Transaction Coordinator SpecialistSalary Range: Up to $1500 USD (remote, EST time zone)Work Schedule: Monday - Friday, 9:00 AM to 6:00 PM (EST)Position Overview:The Real Estate Transaction Coordinator Specialist plays a crucial role in managing the flow of real estate transactions for Sagan, a dynamic real estate investment company...

  • Real Estate Coordinator Specialist

    hace 3 semanas

    Madrid, Madrid, España Hypr Service A tiempo completo

    HYPR Service is a leading recruitment agency dedicated to connecting exceptional talent with outstanding opportunities in the United States. Our team specializes in identifying and placing top-tier professionals across various industries, ensuring our clients receive the best candidates to meet their business needs.We excel in bridging cultural and...

  • Transaction Coordinator

    hace 1 mes

    Madrid, España Sagan A tiempo completo

    Job Title: Transaction Coordinator - Real EstateLocation: Remote (EST Time zone)Salary Range: up to 1500 USDWork Schedule: Monday - Friday, 9:00 AM to 6:00 PM (EST)NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international...

  • Transaction Coordinator

    hace 1 mes

    Madrid, España Sagan A tiempo completo

    Job Title: Transaction Coordinator - Real EstateLocation: Remote (EST Time zone)Salary Range: up to 1500 USDWork Schedule: Monday - Friday, 9:00 AM to 6:00 PM (EST)NOTE: INDEPENDENT CONTRACTOR POSITIONCompany Overview:Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international...

  • Transaction Coordinator

    hace 2 meses

    Madrid, España Sagan A tiempo completo

    Job Title: Transaction Coordinator - Real Estate Location: Remote (EST Time zone) Salary Range: up to 1500 USD Work Schedule: Monday - Friday, 9:00 AM to 6:00 PM (EST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of...

  • Real Estate Transaction Coordinator Specialist

    hace 3 semanas

    Madrid, Madrid, España Hypr Service A tiempo completo

    **About HYPR Service**HYPR Service is a premier recruitment agency dedicated to connecting exceptional talent with outstanding opportunities in the United States.We specialize in identifying and placing top-tier professionals across various industries, ensuring our clients receive the best candidates to meet their business needs.HYP Services excels in...

  • Real Estate Transaction Coordinator Specialist

    hace 2 semanas

    Madrid, Madrid, España Hypr Service A tiempo completo

    About HYPR Service">HYPR Service is a premier recruitment agency dedicated to connecting exceptional talent with outstanding opportunities in the United States.">We specialize in identifying and placing top-tier professionals across various industries, ensuring our clients receive the best candidates to meet their business needs.">HYPR Service excels in...

  • Transaction Coordinator

    hace 3 semanas

    Madrid, España Sagan A tiempo completo

    Job Title: Transaction Coordinator - Real EstateLocation: Remote (EST Time zone)Salary Range: up to 1500 USDWork Schedule: Monday - Friday, 9:00 AM to 6:00 PM (EST)NOTE: INDEPENDENT CONTRACTOR POSITIONCompany Overview:Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international...

  • Bilingual Office Manager, Real Estate Investment

    hace 5 días

    Madrid, España Victoria Selection & Search A tiempo completo

    Our client, a Real Estate investment firm is currently looking for an Office Manager to provide support to their specialist team. Responsibilities (not limited to) include: Office Administration - Administration of the workplace, overseeing the smooth running of the office and arranging any maintenance as required - Acting as first point of contact. Liaise...

  • Real Estate Office Coordinator In Pozeulo/ Aravaca

    hace 2 semanas

    Madrid, España Coldwellbanker A tiempo completo

    We are looking for an Office Coordinator for our Madrid branch, whose primary goal will be to ensure the smooth commercial and administrative operation of the office. This key position involves managing workflow, overseeing leads, providing exceptional customer service, and acting as a liaison between advisors, executives, and clients through calls, notes,...

  • Coordinating Real Estate Expert

    hace 3 semanas

    Madrid, Madrid, España Hypr Service A tiempo completo

    Hiring Notice:HYPR Service is currently seeking a skilled Real Estate Transaction Coordinator to join our team. As a key member of our team, you will play a crucial role in ensuring the smooth and efficient completion of real estate transactions from contract to close.About the job:This is a remote, full-time position with a competitive salary and bonus...

  • Senior Web Application Developer

    hace 7 días

    Madrid, Madrid, España Arex Blockchain Real Estate A tiempo completo

    Arex Blockchain Real Estate Overview">We are building the future of real estate markets by creating a global exchange with investing standards.

  • Real Estate Office Coordinator in Pozeulo/ Aravaca

    hace 2 semanas

    Madrid, España Coldwellbanker A tiempo completo

    We are looking for an Office Coordinator for our Madrid branch, whose primary goal will be to ensure the smooth commercial and administrative operation of the office. This key position involves managing workflow, overseeing leads, providing exceptional customer service, and acting as a liaison between advisors, executives, and clients through calls, notes,...

  • Real Estate Office Coordinator In Pozeulo/ Aravaca

    hace 1 semana

    Madrid, España Coldwellbanker A tiempo completo

    We are looking for an Office Coordinator for our Madrid branch, whose primary goal will be to ensure the smooth commercial and administrative operation of the office. This key position involves managing workflow, overseeing leads, providing exceptional customer service, and acting as a liaison between advisors, executives, and clients through calls, notes,...

  • Beca Living Real Estate

    hace 1 mes

    Madrid, España BNP Paribas Real Estate A tiempo completo

    **GRUPO BNP PARIBAS** El Grupo BNP Paribas es el principal banco de la Unión Europea y uno de los más importantes a nível internacional. Contamos con cerca de 185.000 empleados en 65 países. En España somos más de 5.100 empleados en 13 líneas de negocio. **REAL ESTATE** BNP Paribas Real Estate presta servicios a lo largo de todo el ciclo de vida...

  • Middle Office de Real Estate Structured Fnance

    hace 7 meses

    Madrid, España Walters People A tiempo completo

    Importante Banco Internacional TIER1 ubicado en Madrid busca ampliar su departamento de Middle Office de Financiación Estructurada del sector Real Estate del banco para un proyecto de 9 meses de duración. **Funciones**: - Entender los informes de valoración de los inmuebles para extraer los datos necesarios requerido por el BCE. - Actualización de...

  • Middle Office De Real Estate Structured Fnance

    hace 6 meses

    Madrid, España Walters People A tiempo completo

    Importante Banco Internacional TIER1 ubicado en Madrid busca ampliar su departamento de Middle Office de Financiación Estructurada del sector Real Estate del banco para un proyecto de 9 meses de duración.**Funciones**:- Entender los informes de valoración de los inmuebles para extraer los datos necesarios requerido por el BCE.- Actualización de muchos...

  • Consultor Living Bnp Paribas Real Estate

    hace 2 meses

    Madrid, España BNP Paribas Real Estate A tiempo completo

    **GRUPO BNP PARIBAS** El Grupo BNP Paribas es el principal banco de la Unión Europea y uno de los más importantes a nível internacional. Contamos con cerca de 185.000 empleados en 65 países. En España somos más de 5.100 empleados en 13 líneas de negocio. **REAL ESTATE** BNP Paribas Real Estate presta servicios a lo largo de todo el ciclo de vida...

  • Software Engineer for Real Estate Innovation

    hace 3 semanas

    Madrid, Madrid, España Arex Blockchain Real Estate A tiempo completo

    Are you passionate about shaping the future of the Real Estate market? We're looking for a skilled Front-End Software Engineer to join our Product Team at Arex Blockchain Real Estate.Salary: $120,000 - $180,000 per yearWe're building a global exchange with investing standards, and we need talented engineers like you to help us create the Nasdaq of Real...