Academic Coordinator
hace 2 meses
**Who you are**:
The Academic Coordinator carries out important operational and academic duties. In collaboration with/under the supervision of the Academic Manager, the role helps with the coordination, quality, and planning of all courses and educational programming year-round for CIEE Madrid. More generally, the coordinator helps to ensure smooth procedures with faculty recruitment, course registration, class scheduling, and course delivery. The coordinator also supports a rewarding learning environment by implementing CIEE´s Academic Affairs policies and protocols, works in coordination with other Madrid teams, and supervises an assistant or intern, either seasonally or permanently.
**What you’ll do**:
Administrative and Academic Tasks
- Coordinate scheduling of all Madrid CIEE courses and co-curricular class activities.
- Assist with tracking instructor feedback and course evaluations of all courses taught by CIEE.
- Support AM with executing action plans for faculty improvement and development and conduct classroom observations (as per CIEE academic protocol).
- Assist with the AM with Program development including new and existing academic tracks; short-term programs; custom programs and other ancillary programs as needed.
- Oversight of placements into local, for credit internships and academic projects (practice
- based seminars), in conjunction with the Program Management team.
- Recording final course selection and student grades at the end of the programs, in coordination with Program Management.
- Facilitate students’ communication with their parents and appropriate authorities at their home and/or sending schools, as necessary.
- Maintain an active working relationship with other CIEE teams, and coordinate with Program Management on unique participant cases for the duration of the program.
- Track course pre-selection and advise Program Management staff ensure registration completion of their students at the host institution and CIEE; monitor academic performance of students, implement the class absence policy and monitor class attendance/absence of students by reporting back to the Academic Team of unusual circumstances.
- Serve as a resource for individual students with unique needs and coordinate academic support resources related to learning disabilities, requests for tutorials, exam dates, etc.
- Follow up with learning platform minimum standards, such as Canvas.
- Communicate applicable codes of conduct, class attendance records and the consequences of noncompliance to participants, in coordination with Program Management.
- Keep student information confidential and share relevant details when appropriate with CIEE colleagues and stakeholders, according to CIEE´s protocols.
- Be available during well-published business hours for the Academics division and with agreed upon “open door” times to allow for regular advising with students.
- Support the student networking and learning opportunities, such as meeting with Student Council Representatives, Ambassadors or alumni.
- Participate in newsletters and social media, such as writing a blog, taking pictures, record video stories during program activities that show student life and adaptation.
Orientation and Co-Curricular Activities
- Assist and coordinate tasks regarding pre-departure, on-site orientation and co-curricular activities, in consultation with the Academic Manager.
- Be prepared to explain academic and cultural experiences in the classroom and/or on the host institution campus to students.
- Develop and execute academic orientations by becoming familiar with CIEE academic protocols and designing participant sessions in an interactive and dynamic manner.
- Contribute with the writing of academic program materials (promotional materials, catalogue copy, bulletins, handbooks, course syllabi, resumes of instructors and professors, etc.)
- In coordination with CIEE instructors, help create a program of co-curricular activities with cultural embedded components that support the needs and learning goals of CIEE courses.
- Track and code expenses related to course instruction and materials in a timely manner, with guidance from the AM, and help to implement cost savings where possible.
- In coordination with the AM, chaperone co-curricular activities and participate in cultural activities, day trips and/or occasional overnight program excursions.
Student Academic Accommodations and Welfare
- Help promote a best practice of health and wellness through CIEE´s student life concepts, such as Community of care, and encouraging a positive learning experience.
- Work with other CIEE teams to monitor and resolve medical cases that impact class attendance or academic performance; in a timely and complete manner, following CIEE policies.
- Participate in meetings with pertinent CIEE staff to update and share any conduct issues in CIEE classrooms that may be associated with the student´s physical and emotional wellbeing/illness.
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