Academic Assistant

hace 3 semanas

Madrid, España CIEE A tiempo completo

**Who we are**:
CIEE is a global organization, staffed with dedicated problem-solvers adept at collaboration across teams and timezones.

Our international staff operates the largest nonprofit network of study abroad centers at 30+ locations around

the world. Since 1947, we have promoted peace by cultivating intercultural understanding and preparing people to

thrive in a globally interdependent and culturally diverse world.

**Who you are**:
You like organization, working with Excel and interacting with people from different backgrounds. The

Academic Program Assistant reports to the Academic Manager and supports the academic team with

student
- and faculty-facing work. The role works closely with the academic team on course development,

student registration, grade reporting, and attendance tracking as needed. The position also assists with

organizing out of classroom activities with clear learning objectives.

**Duties and Responsibilities**

? Assist faculty and the Madrid academic team with course development, student registration, grade

reporting, and attendance tracking

? Support academic staff and faculty with reservations for the delivery of guest speakers, co
- curricular

outings, and cultural activities, including staffing them outside the classroom, as needed

? Coordinate and implement co-curricular activities for Madrid-based students in hybrid courses taught

at other CIEE locations (London, Copenhagen, Berlin, Rome, Paris, Cape Town, etc.)

? Support the Madrid academic team with Service Learning & Internship placements for students in liaison

with institutional partners

? Monitor the feasibility of activities in compliance with current health and safety regulations

? Prepare activity pricing, contact venues, make group reservations, and arrange guest lectures

? Keep an accurate, up-to-date log of the Academic Department expenses and reservations for

periodic review

? Liaise with service suppliers to ensure that payments, reimbursements, and cash requests are made

on time

? Assist with the planning and execution of cultural, academic, or orientation programs. Staff may be

assigned to work overnight or weekend excursions as needed, with corresponding vacation time in

compensation

? Participate in the emergency staff-on-duty telephone rotation system

? Other duties as assigned

**Diversity Matters**:

- **What we offer**
- A job in non-profit education which will further develop your intercultural and administrative skills.
- A multicultural working environment with young people from all over the US.
- A learning atmosphere in a growing organization.
- Colleagues with a passion for international education and exchange.
- Perfil/Requisitos

**Knowledge and Requirements**
- Demonstrate a proactive, collaborative, and organized working style with a positive outlook
- Have a proven ability to work efficiently and problem-solve collaboratively with students, staff, and faculty in an academic environment
- Prove capable of managing multiple projects at once to achieve clearly stated goals and meet deadlines
- Have bilingual or high-level Spanish and English language communication skills
- Have a working knowledge of Madrid and its cultural resources
- Minimum 1 year of experience in office administration and reservations
- Hold a bachelor’s degree (grado), at minimum
- Be proficient in Microsoft Office, willing to learn new systems platforms. Excel is a plus.
- Demonstrate a commitment to equity, inclusion, and diversity
- Applicants must have authorization to work in Spain.
- Competencias
- Iniciativa y autonomía, Capacidad de aprendizaje, Flexibilidad, Organización y planificación, Fiabilidad técnica y personal, Comunicación interpersonal, Trabajo en equipo, Capacidad de Negociación
- Nível
- Empleado
- Tipo de contrato
- Jornada completa
- Duración
- De 6 meses a 1 año
- Salario
- Entre 18.001 y 24.000 € bruto/anual
- Estudios mínimos
- Diplomado
- Experiência mínima
- Al menos 1 año
- Fecha de inicio
- 20/05/2024
- Fecha finalización de la actividad
- 31/08/2024
- Nº de vacantes
- 1

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