Executive Officer

hace 3 semanas

Madrid, España Foreign & Commonwealth Office A tiempo completo

Job Description (Roles and Responsibilities) 1

The British Embassy in Madrid, Spain, is part of a world-wide network, representing British political, economic and consular interests overseas and is now recruiting for the position of **Executive Officer - Regional Engagement. **As Executive Officer to coordinate and track regional engagement across the Spain Network, the jobholder will major on the preparation of the Ambassador and Deputy Head of Mission’s visits around Spain, but will also work with colleagues across the network to better understand where the UK is most active, at what level, and advise on any areas we might be missing.

**Roles and responsibilities**:

- Coordinate the schedule of Ambassadorial and Deputy Head of Mission visits during quarterly regional engagement meetings (bringing in network colleagues as required);
- Compile visit programmes in accordance with regional priorities, including setting up meetings and calls while ensuring visits have a sensible flow;
- Work with the Ambassador’s Private Office on logístical arrangements, including transport, accommodation, meals and rest periods;
- Coordinate and compile the Ambassador’s briefing pack, tasking briefing to the relevant colleagues and working with the Chief of Staff to quality control;
- Ensure regional political and economic factsheets are updated on a regular basis and in date for senior colleagues to use while travelling;
- Lead the post-visit lessons learned process to continually improve on visits;
- Working with senior Regional Engagement colleagues, reach out to the network to maintain a coherent plot of activity and levels of engagement;
- There will be opportunities to accompany senior colleagues on regional trips to understand first-hand how visits are executed.

Essential qualifications, skills and experience 1
- Fluency at C1 level for both English and Spanish, according to the CEFR framework*;
- Bachelor’s degree or minimum of 3 years’ experience in an assistant officer role;
- Excellent written and oral communication skills, track record of organisational skills including managing multiple tasks and strong attention to detail;
- IT literacy, especially on MS Office;
- Proven ability of working with senior managers and authorities;
- Agility and flexibility to meet changing demands.

Desirable qualifications, skills and experience 1
- Previous experience dealing with High profile authorities/ VIPs is highly desirable.
- Knowledge of the structures of Spanish national and regional administration.
- Required behaviours 1- Seeing the Big Picture, Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together Application deadline 1
- 12 December 2023

Grade 1
- Executive Officer (EO)

Type of Position 1
- Full-time, Permanent

Working hours per week 1
- 37.5

Region 1
- Europe, Eastern Europe & Central Asia

Country/Territory 1
- Spain

Location (City) 1
- Madrid

Type of Post 1
- British Embassy

Number of vacancies 1
- 1

Salary Currency 1
- EUR

Salary 1
- 40,142.35€

Start Date 1
- 1 February 2023

Other benefits and conditions of employment 1

This is a full-time permanent contract at EO-EE grade level. Normal working hours are 37.5 per week. The British Embassy Madrid supports and promotes flexible working as a crucial part of our inclusive offering.

The jobholder will need to follow the Embassy’s Hybrid Working Policy, currently 3 or more days a week from the office (with the flexibility to choose which days). Please note this is not a fixed Policy and the hybrid working offer may change.

**Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.**

Additional information 1

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

The British Embassy operates within a respectful and tolerant multicultural environment and offers employees many opportunities and benefits in addition to the standard package under Spanish employment law. These include:

- 25 days standard annual leave + 15 days bank holiday (mixture of British and Spanish)
- Summer hours - 5 weeks between July and August (chosen by individual)
- Access to a wide range of learning and development opportunities and formal training (up to 5 days per year)
- Wellbeing fund for leisure/wellbeing activities
- A range of wellbeing initiatives e.g., extra day’s leave on birthday, regular ‘Sky Bar’ events etc.
- Opportunity to take paid leave to carry out volunteering activities (3 days per year)
- Opportunity to contribute to and attend keynote events at the Ambassador’s Residence and externally, including the annual celebration of the King’s birthday
- Access to Employee Assistance Programmes
- The Embassy operates a Time Off In Lieu (TOIL) policy in the event of overtime.

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