Assistant, Centre for Innovation in Global Politics

hace 2 semanas

Madrid, España IE University A tiempo completo

Overview:
**Responsibilities**:
**Key Action Areas**:

- Event organization
- Support the organization of events prepared by the CIGPE and its Observatories,
- Engage in the planning, delivery, and communication of these events.
- Support with the preparation of documents
- Produce/translate documents, briefing papers, reports, and presentations,
- Master Word processing (MS Word), Spreadsheets (MS Excel), and the use of Prezi and PowerPoint
- Support in the management of projects
- Assist in the initiation and planning of projects developed by the CIGPE and its Observatories,
- Liaise with relevant stakeholders to ensure that activities are properly coordinated and completed during the execution of the projects,
- Support the monitoring and control of project activities,
- Coordinate the submission of project reports and the reconciliation of financial reports as required.
- Effective business communication
- Interact with the CIGPE’s Observatories and other initiatives,
- Liaise with the Provost Office and other internal stakeholders,
- Handle incoming and outgoing internal and external communications,
- Liaise with clients, suppliers, and other staff.
- Administrative support and organization of meetings and business travel
- Handle the Director’s agenda, phone calls, enquiries, and requests as appropriate,
- Arrange travel, visas, and accommodation,
- Meet and greet visitors at all levels of seniority.
- Other administrative duties
- Coordinate with other departments to ensure compliance with established policies,
- Submit and reconcile the CIGPE and its Observatories expense reports as requested.
- Support other activities by the School of Politics, Economics and Global Affairs, as needed.

Qualifications:
**Requirements**:

- Bachelor´s Degree.
- Minimum of 3 years of experience.
- Excellent English and Spanish written and oral skills.
- Demonstrated solid communication and negotiation skills and ability to work under pressure.
- Excellent word processing and IT skills, including knowledge of a range of software packages.
- Ability to analyze and present material clearly and concisely.
- Good organizational and time management skills.
- Excellent interpersonal skills.
- Attention to detail.
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
- Discretion and an understanding of confidentiality issues.

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