Office Manager
hace 2 meses
Overview:
Office Manager / Administrative Specialist
CDM Barcelona & DDB Health
REPORTING:
Reports to Finance Director, CDM Barcelona
ABOUT CDM Barcelona:
As part of one of the world’s most admired healthcare advertising agencies, CDM Barcelona brings people, brands, ideas and innovation together to change real lives in extraordinary ways.
Our core values allow us to work with clients in a way that changes their perception of what an agency can and should be. They create an environment that gives work new life. Where nurturing each other and our ideas is driven by the collective belief that we can change lives for the better.
We lift each other up, challenge each other, demand from each other and encourage each other because we are responsible for each other. We work tirelessly to protect what we’ve built because it allows us to be who we are: dreamers, builders, pioneers, friends, lifechangers.
CDM are part of the Omnicom Health Group, the largest healthcare marketing and communications network in the world, with more than a dozen companies and over 4,000 talented people specialising in every area of health. Our people come from every corner of science, medicine, marketing, and communications, partnering with clients - and connecting with each other - to achieve meaningful change through better, more innovative communications.
**Our commitment**:
Omnicom Health Group is committed to hiring and developing exceptional talent. We agree that talent is equally distributed, and we’re focused on developing diverse teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us - we look forward to getting to know you.
**ABOUT THE ROLE**:
We are looking to hire a office manager& administrative assistant to be the first point of contact for all office matters as well as giving support to the finance department in all project management matters. Be part of growing agency full of projects and initiatives.
This is a wide-open role with different tasks that requires someone with energy, pro-active, eager to learn new things and get new tasks and with a positive to do attitude. This is a great opportunity to be involved within the business and help make things happen.
**At**tributes**:
You will be someone who inspires others within the agency solutions and strategies you create, and you’ll be a powerful influencer to our people.
You are a creative problem-solver and solutions finder, always approaching problems with a can-do attitude and a solution in mind. You’ll be keen to work alongside others in a dynamic, sometimes challenging but always energetic environment. You’ll also be a firm believer in the importance of making work fun. It’s advertising: if we’re not having fun, we’re not doing it right.
**Key responsibilities**:
- Office Management_
- Front office administration - answering calls, greeting visitors, package management
- Meeting assistance including organization of catering or other general office needs
- House maintenance and organization of any special need with the building on office maintenance
- Travel booking and organization as well as checking invoices
- Ensure housing catering (coffee, kitchen basics, WC basics)
- Packaging organization: Assist on messenger arrangements
- Ensure to manage all requirements and needs with the building and risk prevention.
- Finance & Admin_
- Project Management: assist the accounts teams on the opening of jobs, Po generation
- Billing verification
- Timesheet control and timesheet analysis
- Report generations
- Adhoc requests
**Skills & Experience**:
- Prior reception experience required
- Administration experience
- Proactive, eager attitude to learn
- English and Spanish language is a must for this role
- Dynamic, motivated - objective orientated
- With communications skills
- Accounting or business studies a plus
- Experience of working in multi-disciplinary teams
- Position will be office based (5:5)
Omnicom Health Group is committed to hiring and developing exceptional talent. We agree that talent is equally distributed, and we’re focused on developing diverse teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you.
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