Office Coordinator

Ebury is a hyper-growth FinTech firm, named in 2021 as one of the top FinTechs to work for by Glassdoor and AltFi. We offer a range of products including FX risk management, trade finance, currency accounts, international payments and API integration.

**Office Coordinator - Malaga**

**Ebury Central Malaga Office**

**The Role**

In this role you will provide a focal point for our front-of-house and office operations, ensuring the provision of a world-class office experience for our people and guests. You will deliver outstanding assistance to Ebury's +200 employees and visitors on a daily basis.

**Responsibilities**:

- Office management
- Deliver a first-class workplace experience for our employees, both office
- and home-based workers, and for guests of our offices
- Managing the primary inbound communication channels and correspondence including phone calls, mailboxes and physical packages
- Front of the house employees' contact and administrative tasks
- Assist the Office Manager in the planned and ad hoc/ reactive maintenance and upkeep of the premises and equipment including the required safety checks, and liaising with contractors as required. Cleaning service quality service and vendor relationship
- Assist with the services bidding process and monitoring operational expenditure
- Assist in the effective running of facilities contract services including; building maintenance, purchasing, post room, security, cleaning, waste management, stationery, plants, coffee machine, pest control, environmental and building consultancy services
- General office coordination duties including meeting room management and conference call facilitation, hot desk administration, supplies and stock management of office supplies, business card administration, company merchandise, monthly office social events, courier/post bookings etc
- Assist office manager with engagement activities, events & parties
- Health & Safety
- Assist the office manager with the duty of care, health and safety programs with comprehensive policies and practices for the Malaga offices
- and home-based workers
- Assist with all relevant Health & Safety staff training as necessary
- Travel
- Point of contact with Ebury's Travel partner, platform admin rights
- Employees travel support, escalation point for feedback/question issue resolution, special travel requests and bookings for Eburians, ExCo/Partners/Senior
- Assist with ad-hoc travel booking requirements for ExCo members where required
- Assist and link particular event booking (Bootcamp/retreat assistance) with the travel partner

**Skills, experience & knowledge**:

- Demonstrable experience in office administration and/or receptionist in a corporate environment including meeting services, events and purchasing
- Facilities health and safety experience. IOSH certification is not required but desired
- Hospitality experience is a plus
- Excellent interpersonal skills with a proven ability to work collaboratively. Able to find pragmatic solutions and adapt to changing situations
- Strong oral and written English skills
- Excellent organisational and time management skills
- Friendly individual able to take initiative
- Good at multitasking with the ability to remain calm and focused under pressure
- Able to work in a fast-paced environment and meet deadlines when needed

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**About Us**

**Ebury is a FinTech success story, positioned among the fastest-growing international companies in its sector.**

Founded in 2009, we are headquartered in London and have more than 1300 staff with a presence in more than 20 countries worldwide. Cultural diversity is part of what makes Ebury a special place to be. From Sao Paulo to Dubai, Bucharest to Toronto, we enjoy sharing team experiences and celebrating success across the Ebury family.

Hard work pays off: in 2019, Ebury received a £350 million investment from Banco Santander and has won internationally recognised awards including Financial Times: 1000 Europe's Fastest-Growing Companies.

None of this would have been possible without our proudest achievement: our great people. Enthusiastic, innovative and collaborative teams, always ready to disrupt and revolutionise the fast-paced FinTech sector.
- We believe in inclusion. We stand against discrimination in all forms and have no tolerance for the intolerance of differences that makes us a modern and successful organisation. At Ebury, you can be whoever you want to be and still feel a sense of belonging no matter your story because we want you and your uniqueness to help write our future._