Associate Corporate Solutions

hace 6 meses

Valencia, España LRI Invest A tiempo completo

Description

ABOUT APEX

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Apex has continually improved and evolved its product suite by surrounding these core administrative services with additional products spanning the full value chain of a fund and company; from information delivery and regulatory products to fund platforms and tax services.

THE ROLE:
POSITION: Corporate Officer - Legal

DEPARTMENT: Corporate Solutions

LOCATION: Valencia (Spain)

EMPLOYMENT TYPE: Full Time Permanent

A highly motivated individual with the ability to perform a variety of tasks and carry out the Company Secretarial duties for an international portfolio. As a Legal Corporate Officer in our Valencia office, you will work as part of a team providing a broad spectrum of company legal secretarial services covering board meeting responsibilities, statutory compliance, governance and best practice advice to clients and client managers.

General
- To proactively spot governance issues before they arise
- Fund administration and corporate secretarial (CoSec) duties for international domiciled funds (e.g., SOPARFIs, SIFs, SICARs, SICAVs, SCSps, RAIFs, UCITS) and Apex Group entities in other jurisdictions; including support with corporate meetings and documentation.
- Board/committee/shareholder meeting support, entailing:

- Preparation of meeting packs (board packs, committee packs, among others),
- Liaising with various stakeholders as the case may necessitate in preparation for meetings and meeting packs, ensuring papers have received the necessary internal/external business signoffs and that these are complete, accurate and of high enough standard to be presented to the respective meeting.
- Observing corporate rules and regulatory requirements - including deadlines - on account of holding and organizing corporate meetings, including organizing and circulating convening notices and agenda to board/committee members, shareholders (as the case may be) and other attendees as well as proxies from shareholders and attendance lists for annual general meetings, among others.
- Attending corporate meetings and lending simultaneous CoSec support during the meetings,
- Taking minutes at meetings, or reviewing minutes taken by another team member, extracting the relevant CoSec related tasks from the minutes and executing them, as well as releasing-updating-finalizing up to their signing the minutes taken.
- Ensuring continuity between ensuing meetings of the relevant board/committee shareholders’ assembly, contacting people whose action is necessary according as decided by relevant board/committee members and reflected to the minutes.
- Corporate documentation and filing support:

- Preparing written/circular board and shareholder resolutions for standard corporate and fund events,
- Preparing and updating shareholders’, shares’, partners’ and other statutory registries and company records where applicable to the type of entity.
- During all the relevant activity undertaken, ensuring compliance and alignment with:

- the legal requirements within the landscape of corporate and funds law,
- the regulations of the Commission de Surveillance du Secteur Financier (CSSF) and other pertinent regulators,
- the generally accepted and adopted market practice in the market,

as well as the statutory documents of the entity served, e.g.:

- articles of association/incorporation of the entity concerned,
- the records of the Chamber of Commerce.
- Preparing, making, or keeping track of necessary corporate, regulatory and tax filings; in collaboration with, under the guidance of and as requested by the responsible client service or relationship manager, or fellow corporate officer/fund administrator colleague in another jurisdiction: net asset valuation (NAV), annual financial statements, fund capital calls and distributions, audit processes, AML/KYC (anti-money laundering/know-your-customer) or AML/CFT (anti-money laundering/countering the financing of terrorism) processes.
- Manage corporate documentation for the incorporation and liquidation of companies
- Establishing, improving, and supporting the implementation of standard documentation, processes and procedures.
- Providing accurate and timely information to other stakeholders in accordance with agreed deadlines.
- Assisting other colleagues in the day-today work.

Skills / Experience
- Degree in Law
- Good attention to detail is required to ensure the accuracy of the documents and correspondence
- Good organisational and time management skills
- Ability to follow instructions and procedures
- Good working knowledge of Word, Excel, Outlook with the ability to learn other relevant systems
- Relevant experience in, preferably gained within the legal, financial or administrative industry
- Minute taking experience, preferably in a corporate or legal environment would be an advantage but is

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