Emea Health and Safety Coordinator

hace 3 semanas

Madrid, España Chubb INA Holdings Inc. A tiempo completo

**Role Purpose**:
As the Health and Safety Coordinator, this role is responsible to manage and promote Safety, Health and Risk Management programs in accordance with company and regulatory policies in order to generate a sustainable preventive culture in the organization. This role will also ensure the development of the Health and Safety strategy for the EMEA Region.

This role will report to the EMEA Head of Facility Management and will coordinate all H&S efforts (i.e., safety programs, safety initiatives, training activities, ergonomic compliance administration, etc.) for all our EMEA offices.

**This position will have as part of their main tasks**:
Work with local FMs teams to monitor staff and evaluate if health and safety regulations are being followed

Health and safety program supervision with-in the assigned region

Investigate on-site accidents

Create plans to improve health and safety in the workplace

Educate staff on health and safety protocols

Prepare reports for management

Report incidents / accidents and carry out investigations as required

This position holds a diverse range of responsibilities, being involved in both tactic planning and day-to-day operations, with strong attention to H&S programs in Spain and UK

Supporting on the engagement with key stakeholders on site locations to drive a positive health and safety culture

Supporting the wider business units in the development and delivery of health and safety strategy, identifying new opportunities to enhance the effectiveness of the health and safety function

Provide advice, support, and guidance on conventional safety issues

**Key Responsibilities**:
1. EMEA H&S Program Coordination

Coordinate and report on training done for EMEA employees

Accident and Near miss report management

Update H&S policy and procedures upon request

Support H&S Management System update as needed

Support H&S Management System implementation

Update and manage the EMEA H&S Village page

2. Coordination and compliance of all Spanish legislative external reporting obligations, per local H&S regulation guidelines:
Annual Medical exams coordination, per local legislation

Quarterly H&S audit and reporting on H&S legal program

Employee H&S training according to local legislation

Safety and Prevention plan design and annual review, for all offices in Spain

3. CEG & CUAL Health and Safety and Security Steering Committee Coordination

Annual H&S Calendar Planning preparation and Implementation

Quarterly reporting for EMEA H&S committee

Quarterly Workgroup (EMEA H&S Reps) meeting coordination and minutes taking

Quarterly SteerCo meeting coordination and minutes taking

4. Work with local FM teams to elaborate site H&S programs, including coordination of fire brigades, fire drills, first aid, and annual trainings as needed. Supervision of all H&S local documentation and H&S plans for all offices in the EMEA portfolio

5. Coordinate H&S induction training for all EMEA employees, directly or through FM local teams, as needed

6. H&S consultants and supplier management

Annual review of services and costs

Monthly meetings and service reviews, with special attention in UK and Spain

Raise Purchase Orders and enter invoices onto purchase order system for all H&S regional suppliers

Support annual budgeting process as needed for all H&S operational costs

7. H&S AAA issues log

Coordinate annual H&S Audits with Risk Engineers and FM teams in each EMEA country

Regular follow-up on issue logs until task closing

Ad-hoc reporting

8. Perform H&S audits and reviews to identify local or systemic gaps in the EMEA offices:
Develop corrective measures, and implement solutions to sustain compliance with H&S local laws and company strategies, policies, or standards

Handle H&S incident investigations to identify and implement root cause corrective actions

9. Provide H&S service solutions, programs, standard methodologies, and technical mentorship to business management and FM teams to effectively and efficiently manage compliance and H&S risk mitigation for offices in EMEA.

10. UKI Driving for work policy reporting and maintenance

11. Support local HR teams in Wellness program coordination, as needed.

12. Any other ad hoc duties as required

**Qualifications**:
**Experience**:
Experience as a Health and Safety co-ordinator, preferred if in various EMEA countries

Proven experience within property or the built environment, ideally with a corporate background

Experience in influencing, engaging, and liaising with stakeholders across all levels of organisational staff

Excellent communication skills

Attention to detail

Excellent computer literacy skills

**Other skills that will be a plus for this role**:
Love for efficiency and creating processes that are forward-thinking and scalable. Ability to drive concrete insight from data

**Employee Centricity**: Passion for delivering positive employee experiences and reducing time need in often challenging circumstan

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