Director’s Executive Assistant

ICFO is a research center located in the Mediterranean Technology Park in the metropolitan area of Barcelona, and currently hosts 400+ people, including researchers, PhD students and staff personnel. Today, in its area of specialization and category, the institute is consistently ranked among the highest-quality research institutions worldwide.

We are currently looking for an Executive Assistant, who will join our team, with the mission to provide administrative and operational support to ICFO Director.

The main responsibilities (although not exclusive) for this position are as follows:

- Work directly with ICFO Director to support all aspects of their work daily routine.
- Maintain the Director’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include national and international) arrangements.
- Draft, review, and send communications on behalf of ICFO Director.
- Assist the ICFO director in the development of presentations and documents for internal and external audiences.
- Attend meetings and take notes of discussion, prepare the initial draft of minutes and summaries.
- Serve as a liaison between the Director, ICFO staff and the public. This includes receiving and screening the Director’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolutions.

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**REQUIREMENTS**

The appointee must have:

- A University degree in related area.
- Minimum three-years experience in a similar position.
- Previous experience in similar organizations in the region will be highly valued.
- Be fluent in English, Catalan and Spanish.
- Service orientation, Initiative, Attention to detail, Analytical skills, Planning and Organizing skills, Communication skills, teamwork abilities, problem-solving attitude.
- Capability of meeting deadlines and following up on assignments with a minimum of direction.

**CONDITIONS**

We offer:

- The opportunity to become a member of a dynamic and internationally recognized research institution.
- Full-time permanent position.
- Salary according to the institutional salary scales.
- Curriculum Vitae, including contact details.

Until positions are filled.