Office Manager
hace 6 meses
**About Us**:
AIRE Ancient Baths are temples dedicated to creating the ultimate relaxation experience, where time does not exist. Inspired by the tradition of baths from ancient Roman, Greek, and Ottoman civilisations, the AIRE Experience always takes place in restored historical buildings in the centre of globally acclaimed cities.
At AIRE we are proud to have an international presence with 8 established centres: NYC, Chicago, London, Copenhagen, Barcelona, Sevilla, Almería, and Vallromanes. We are already looking into the future and moving onwards, with our soon-to-be-opened, Upper East Side and Toronto facilities.
We are even prouder of the caring, inclusive, and familiar work environment we have created for all our employees.
**The Role**:
The Office Manager plays a key role at AIRE ensuring the efficient and smooth operation of the office environment. This role involves overseeing various administrative tasks, managing office resources, coordinating communication, and supporting the overall functionality of the organisation. The Office Manager serves as a central point of contact for employees, clients, and visitors and contributes to creating a productive and positive work atmosphere.
**Key responsibilities**:
**Upper Management Assistance**:
- Provide administrative support to the CEO and the board of directors, including scheduling meetings, preparing reports, and handling sensitive information.
- Assist the CEO in composing and preparing correspondence, arranging complex and detailed travel plans, agendas and compiling documents for meetings.
- Create presentations and reports for the Board of Directors.
**Communication and Coordination**:
- Facilitate internal and external corporate communication, ensuring information is shared timely and effectively.
- Serve as a point of contact for employees, clients, and visitors, addressing inquiries and directing them to the appropriate personnel.
- Foster a positive and inclusive office culture by organising corporate events: meetings, after works, team buildings and employee celebrations Collaborate with other departments to ensure smooth cross-functional communication and coordination.
**Financial Management**:
- Assist in budget preparation and expense tracking related to office operations.
- Process bookings, travel expenses, invoices, and reimbursements in accordance with company policies.
- Monitor and manage office-related costs to optimise spending.
**Administrative Support**:
- Manage and support all office-related administrative tasks to ensure smooth operations and high customer service standards.
- Identify opportunities for implementing office policies and procedures to optimise workflow and efficiency.
- Schedule and coordinate meetings, conferences, and appointments for the team.
- Coordinate catering services for various meetings, including the arrangement of beverages, luncheons, dinners, and other culinary provisions as required.
**Facility Management**:
- Manage office supplies inventory ensuring office space is organised, clean, and well-maintained.
- Coordinate repairs, maintenance, and renovations as needed.
- Manage relationships with vendors and suppliers for HQ-related services and supplies, including cleaning, landlord, and security services.
**Who you are**:
- 2-3 years of experience in office management and customer service
- Proficiency in English and Spanish. Catalan is a plus.
- Bachelor's degree in Business Administration or a related field is required
- Detail-oriented, meticulous with excellent time-management and problem-solving skills.
- Discrete and have the ability to hold sensitive information with a high level of confidentiality
- Creative with the ability to design corporate presentations
- Strong interpersonal skills and the ability to build relationships.
**What we offer to you**:
- Permanent contract.
- Flex schedule and Hybrid work.
- Gift AIRE experience on your birthday
- 30% discount on all our services.
- Employee discount for private health insurance.
- Team Spirit is our big asset We are proud to have a welcoming and inclusive working environment where everyone's opinions and backgrounds are heard and respected.
-
Office Manager
hace 6 meses
Barcelona, España Page Personnel España A tiempo completoEl/la **Office Manager** se encargará de: - Atención al cliente (presencial y telefónica). - Archivo y gestión de documentación (licitaciones, concursos, ventas, entregas...) - Apoyo en RRHH (publicar anuncios, ofertas..) - Asistencia a los gerentes (agendas, viajes, informes) - Resolver incidencias que pueda haber en la oficina. - Parte técnica...
-
Office Manager
hace 2 meses
Barcelona, España Exoticca Travel Co A tiempo completo.Exoticca is a pioneering online travel agency that has revolutionized the conception, production, and e-commerce of long-distance dream trips. At the core of Exoticca's brand equity is the commitment to "creating life milestones." We believe in delivering best-value trips, exploring unique destinations, curating extraordinary travel experiences, and...
-
Office Manager
hace 3 semanas
Barcelona, España Exoticca A tiempo completo.Exoticca is a pioneering online travel agency that has revolutionized the conception, production, and e-commerce of long-distance dream trips. At the core of Exoticca's brand equity is the commitment to "creating life milestones." We believe in delivering best-value trips, exploring unique destinations, curating extraordinary travel experiences, and...
-
Office Manager
hace 3 semanas
Barcelona, España Exoticca A tiempo completo.Exoticca is a pioneering online travel agency that has revolutionized the conception, production, and e-commerce of long-distance dream trips. At the core of Exoticca's brand equity is the commitment to "creating life milestones." We believe in delivering best-value trips, exploring unique destinations, curating extraordinary travel experiences, and...
-
Office Manager
hace 2 meses
Barcelona, España Exoticca Travel Co A tiempo completo.Exoticca is a pioneering online travel agency that has revolutionized the conception, production, and e-commerce of long-distance dream trips. At the core of Exoticca's brand equity is the commitment to "creating life milestones." We believe in delivering best-value trips, exploring unique destinations, curating extraordinary travel experiences, and...
-
Office Manager
hace 6 meses
Barcelona, España Tobar Talent Solutions A tiempo completoNuestro cliente empresa sector turismo, esta buscando para sus oficinas en Barcelona un Office Manager. Como OFFICE MANAGER, serás el pilar fundamental en la gestión y coordinación de las actividades administrativas y operativas de las oficinas. Tu capacidad para mantener un entorno de trabajo eficiente y organizado será clave para el éxito del...
-
Office Manager
hace 1 mes
Barcelona, España Adecco (Spain) A tiempo completoOferta de Trabajo estable: Office Manager Ubicación: El Retiro, Madrid Tipo de Contrato: 6 meses + conversión a indefinido Salario: 22,000 € brutos anuales Descripción del Puesto: ¿Te apasiona crear un entorno de trabajo positivo y eficiente?Esta es tu oportunidad.Desde Adecco Outsourcing nos ponemos en contacto contigo para comunicarte una nueva...
-
Office Manager
hace 4 minutos
Barcelona, España The Talent Hunter A tiempo completoPosition: Office Manager (LATAM Desk) Location: Barcelona Responsibilities: Manage the LATAM Desk operations and ensure alignment with regulatory policies and procedures Coordinate office activities and operations to secure efficiency and compliance with company policies Serve as the main point of contact for LATAM Desk inquiries and coordinate with relevant...
-
Office Manager
hace 6 meses
Barcelona, España Walters People A tiempo completoDesde Walters People estamos buscando un/a responsable de recepción (office manager) para incorporarse a un importante bufete de abogados ubicado en el centro de Barcelona. Funciones: - Gestión de equipo de 4 personas, - Coordinación de eventos y conferencias, - Contacto con personal/proveedores externos - Supervisión de la recepción Perfil...
-
Office Manager
hace 1 mes
Barcelona, España Exoticca Travel Co A tiempo completoExoticca is a pioneering online travel agency that has revolutionized the conception, production, and e-commerce of long-distance dream trips. At the core of Exoticca's brand equity is the commitment to "creating life milestones." We believe in delivering best-value trips, exploring unique destinations, curating extraordinary travel experiences, and...
-
Office Manager
hace 2 semanas
Barcelona, Barcelona, España Doctoralia España A tiempo completoOffice Manager Job DescriptionAt Doctoralia España, we are seeking an experienced Office Manager to oversee the day-to-day operations of our Barcelona office. This dynamic individual will serve as the primary point of contact for all workers and visitors, ensuring a smooth and efficient work environment.Main Responsibilities:Coordinate and support events,...
-
Office Manager
hace 6 meses
Barcelona, España Tobar Talent Solutions A tiempo completoNuestro cliente empresa sector turismo, esta buscando para sus oficinas en Barcelona un Office Manager.Como OFFICE MANAGER, serás el pilar fundamental en la gestión y coordinación de las actividades administrativas y operativas de las oficinas. Tu capacidad para mantener un entorno de trabajo eficiente y organizado será clave para el éxito del...
-
Office Manager
hace 1 mes
Barcelona, España Doctoralia España A tiempo completoDescripción de la empresa Who are we? You might have heard about us, but with a different name: ZnanyLekarz, Doctoralia, or jameda maybe? It all started 12 years ago - we asked ourselves: why is it so tedious to find doctors, book appointments, and know who's right for you? We jumped in and empowered patients by giving them access to leave and read reviews...
-
Office Manager
hace 3 semanas
Barcelona, España Jameda Gmbh A tiempo completoWho are we? You might have heard about us, but with a different name: ZnanyLekarz, Doctoralia, or jameda maybe? It all started 12 years ago - we asked ourselves: why is it so tedious to find doctors, book appointments, and know who's right for you?We jumped in and empowered patients by giving them access to leave and read reviews about doctors, to ensure...
-
Office Manager
hace 3 semanas
Barcelona, España Exoticca A tiempo completoExoticca is a pioneering online travel agency that has revolutionized the conception, production, and e-commerce of long-distance dream trips.At the core of Exoticca's brand equity is the commitment to "creating life milestones."We believe in delivering best-value trips, exploring unique destinations, curating extraordinary travel experiences, and...
-
Office Manager
hace 2 meses
Barcelona, España Exoticca Travel Co A tiempo completoExoticca is a pioneering online travel agency that has revolutionized the conception, production, and e-commerce of long-distance dream trips.At the core of Exoticca's brand equity is the commitment to "creating life milestones."We believe in delivering best-value trips, exploring unique destinations, curating extraordinary travel experiences, and...
-
Office Manager
hace 2 meses
Barcelona, España Exoticca A tiempo completoExoticca is a pioneering online travel agency that has revolutionized the conception, production, and e-commerce of long-distance dream trips.At the core of Exoticca's brand equity is the commitment to "creating life milestones."We believe in delivering best-value trips, exploring unique destinations, curating extraordinary travel experiences, and...
-
Office Manager
hace 1 mes
Barcelona, España Doctoralia España A tiempo completoDescripción del empleo We are looking for an Office Manager to join our Barcelona office!The Office Manager is our first point of contact for all workers and visitors in our Barcelona office. You'll work proactively and be guided by our Head of Finance and the rest of the group's Office Managers. Knowing how to prioritize tasks, being able to multitask...
-
Office Manager
hace 1 mes
Barcelona, España Adecco (Spain) A tiempo completoAdecco selecciona para empresa de marketing promocional en crecimiento y con clientes líderes en diferentes sectores un/a office manager para trabajar en Barcelona. El equipo está formado por nueve personas. Funciones principales:-Recepción de llamadas.-Paquetería.-Gestión oficina y soporte al equipo.-Emisión de facturas de venta.-Control de facturas...
-
Office Manager
hace 5 meses
Barcelona, España Walters People A tiempo completoDesde Walters People estamos buscando un/a responsable de recepción (office manager) para incorporarse a un importante bufete de abogados ubicado en el centro de Barcelona.Funciones:- Gestión de equipo de 4 personas,- Coordinación de eventos y conferencias,- Contacto con personal/proveedores externos- Supervisión de la recepciónPerfil deseado:-...
