Accounts Payable Assistant

**Accounts Payable Assistant - Purchase Backoffice Position**

**Permanent contract **/ Marbella, Spain

Sommet Education is a hospitality management and pastry & culinary arts education group of more than 1200 employees that is home to five leading brands: Glion Institute of Higher Education, Les Roches Global Hospitality Education, Ecole Ducasse, Invictus Group and the Indian School of Hospitality. Our headquarters are based in Lausanne, Switzerland, with additional hubs in Marbella, Spain (Accounting) and London, UK (Enrolment, Marketing and Digital).

You share our values: Development, Distinctiveness, Joint commitment, Openness and Sense of service.

**Your profile**:

- Must have prior experience in an AP software, Dynamics AX nice to have.
- Must be self-starter, detail-oriented, ability to prioritize assignments and meet deadlines.
- Prior Accounts Payable experience in a high-volume, multi-unit, multi-country, multi-currency environment.
- Fluent in Spanish, good understanding in English and notions of French an advantage.
- Experience in accounts reconciliation.
- Experience in Purchase Order.

**Main responsibilities & tasks**:

- Training for new joiners and people on Campus about Purchase Orders.
- Review about product receipt created or not created by Requesters.
- Accounting review on purchase orders and invoices.
- Support for AP Accounts for mismatching between PO and invoices.
- Support on monthly closing about all entries originated or linked with PO system.
- Testing on PO system new releases and be sure the system works properly.
- Confirmation of POs.

**Additional tasks related to Accounts Payable**:

- Invoice processing.
- Verification of appropriate approval.
- Review of invoice coding for reasonableness.
- Verification of accurate vendor selected for payment.
- Maintaining relationships with internal customers to ensure timely and accurate processing of invoices.
- Follow-up on all issues ensuring timely resolution or escalation.
- Special projects as assigned.
- May perform other duties and responsibilities that management may deem necessary from time to time.
- Performance of payment in a timely manner.
- Reconciliation with suppliers.
- Reconciliation of AP accounts (Ledger/sublegder).
- Support in case of internal and external Audit.