Senior Corporate Secretary
hace 2 semanas
Description
Role: Senior Corporate Secretary Officer
Role Location: Valencia
Department: Corporate Solutions
Level of the role: AVP 1
Employment Type: Full time Permanent
About Apex
Apex Group Ltd., established in Bermuda in 2003, is a global financial services provider. With 80+
offices worldwide and 10,000+ employees upon the close of announced acquisitions, Apex
delivers an extensive range of services to asset managers, capital markets, private clients and
family offices. The company has continually improved and evolved its capabilities to offer a single source solution through establishing the broadest range of services in the industry including fund
services, digital onboarding and bank accounts, depositary, custody and super ManCo services,
business services including HR and Payroll and a pioneering ESG Ratings and Advisory service
for private companies.
Role summary:
Join our team as a Senior International Corporate Secretary Officer within Apex Corporate
Solutions, reporting to the Head of Operations Corporate Solutions in Valencia, Spain. As a
member of the COSEC Team, you’ll collaborate with colleagues to deliver a broad spectrum of
administrative, compliance, and regulatory services across various jurisdictions to clients and
client’s managers.
Key responsibilities:
Proactively spot governance issues before they arise
Board/committee/shareholder meeting support, entailing
Preparation of meeting packs (board packs, committee packs, among others),
Liaising with stakeholders, ensuring papers have received the necessary
internal/external business signoffs and that these are complete, accurate and of high
enough standard to be presented to the respective meeting.
Observing corporate rules and regulatory requirements - including deadlines - on
account of holding and organizing corporate meetings, including organizing and
circulating convening notices and agenda to board/committee members,
shareholders and other attendees as well as proxies from shareholders and
attendance lists for annual general meetings, among others.
Attending corporate meetings and lending simultaneous CoSec support during the
meetings,
Taking minutes at meetings, or reviewing minutes taken by another team member,
extracting the relevant CoSec related tasks from the minutes and executing them, as
well as releasing-updating-finalizing up to their signing the minutes taken.
Ensuring continuity between ensuing meetings of the relevant board/committee
shareholders’ assembly, contacting people whose action is necessary according as
decided by relevant board/committee members and reflected to the minutes
Corporate documentation and filing support
Preparing and updating shareholders’, shares’, partners’ and other statutory registries
and company records where applicable to the type of entity.
During all the relevant activity undertaken, ensuring compliance and alignment with:
- the legal requirements within the landscape of corporate and funds law,
- the regulations of the Commission de Surveillance du Secteur Financier
(CSSF) and other pertinent regulators,
- the generally accepted and adopted market practice in the market,
as well as the statutory documents of the entity served, e.g.:
- articles of association/incorporation of the entity concerned,
- the records of the Chamber of Commerce.
- Preparing, making, or keeping track of necessary corporate, regulatory and tax
filings; in collaboration with, under the guidance of and as requested by the
responsible client service or relationship manager, or fellow corporate officer/fund
administrator colleague in another jurisdiction: net asset valuation (NAV), annual
financial statements, fund capital calls and distributions, audit processes, AML/KYC
(anti-money laundering/know-your-customer) or AML/CFT (anti-money
laundering/countering the financing of terrorism) processes.
- Manage corporate documentation for the incorporation and liquidation of companies
documents, etc.).
- Establishing, improving, and supporting the implementation of standard documentation,
processes and procedures.
- Providing accurate and timely information to other stakeholders in accordance with
agreed deadlines.
- Assist junior colleagues in the day-today work.
Skills / experience:
Degree/ Bachelor in Administration or similar
Proficiency in English (C1 or C2 level) or native English speaker
Excellent attention to details to ensure the accuracy of the documents and
correspondence
Good organizational and time management skills
Ability to follow instructions and procedures
Good working knowledge of Word, Excel, Outlook with the ability to learn other relevant
systems
Relevant experience in, preferably gained within the legal, financial or administrative
industry
Minute taking experience, preferably in a corporate or legal environment would be an
advantage but is not mandatory
Strong interpersonal skills, including both verbal and non-verbal communication
What you wil
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