Administrative Assistant

hace 4 semanas

Barcelona, España Barcelona Supercomputing Center (BSC) A tiempo completo

**Job Reference**:

- 154_24_CS_GCS_Assistant**Position**:

- Administrative Assistant - Computer Sciences Department**Closing Date**:

- Saturday, 16 March, 2024**Reference**: 154_24_CS_GCS_Assistant**Job title**: Administrative Assistant - Computer Sciences Department**About BSC**
- The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 900 staff from 55 countries.
- Look at the BSC experience:

- BSC-CNS YouTube Channel
- Let's stay connected with BSC Folks-
**Context And Mission**
- The mission of this role is to provide vital support and assistance to the Computer Sciences department, optimizing workflow procedures and ensuring efficient operations. The position will be reporting to the CS Director's Administrative Assistant.**Key Duties**
- Collaborate with Computer Sciences group leaders to manage travel arrangements and coordinate agendas effectively.
- Handle travel expense documentation and liaise with the Finance Department for timely processing
- Professionally manage incoming phone calls, screening and redirecting them as necessary.
- Execute reception and welcoming protocols for visitors and guests, ensuring a positive experience.
- Support in organizing departmental events, including agenda preparation and logístical coordination.
- General administrative support to the CS department staff.

**Requirements**:

- Education
- Administrative Studies or equivalent professional experience (Professional Administrative/ Secretary Training 2nd Grade)
- Essential Knowledge and Professional Experience
- A minimum of 2 years of experience in a similar position
- Proven work experience as a secretary or administrative assistant
- Knowledge of IT tools (Office Suite): Word, Excel, PowerPoint and Outlook
- Additional Knowledge and Professional Experience
- Fluency in Spanish and Catalan, with a high level of proficiency in English.
- Familiarity with technical environments or scientific terminology is advantageous.
- Competences
- Exceptional written and verbal communication skills.
- Strong attention to detail and accuracy in task execution.
- Effective organization and planning abilities.

**Conditions**
- The position will be located at BSC within the Computer Sciences department
- We offer a full-time contract, a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, tickets restaurant, private health insurance, fully support to the relocation procedures
- Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
- Starting date: asap

**Applications procedure and process**
- A Cover Letter with a statement of interest in English, including two contacts for further references - Applications without this document will not be considered
- A full CV in English including contact details

**Deadline**OTM-R principles for selection processes**
- BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.
- For more information follow this link

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