Administrative Assistant

hace 7 meses

Esplugues de Llobregat, España Nestle A tiempo completo

**We are looking for an Administrative Assistant & Events Coordinator to join our Global IT HUB in Barcelona**

**POSITION SNAPSHOT**
- Location: Head Office - Esplugues de Llobregat, Barcelona
- Company: Nestlé Global Services Spain
- Full time
- 3+ years of experience in administrative roles and managing projects in an international environment

**About IT at Nestlé**

We are a team of IT professionals from many countries and diverse backgrounds, each with unique missions and challenges in the biggest health, nutrition, and wellness company of the world. We innovate every day through forward-looking technologies to create opportunities for Nestlé’s digital challenges with our consumers, customers and at the workplace. We collaborate with our business partners around the world to deliver standardized, integrated technology products and services to create tangible business value.

To grow our new Global IT Hub in Barcelona, we are currently looking for an Administrative Assistant and Events Coordinator.

***

As an Admin assistant and Event coordinator, you will be responsible for running and coordinating the day-to-day office activities and managing Hub related events and transversal projects meeting deadlines in a fast-paced quickly changing environment. You need to have initiative-taking approach to problem-solving with strong decision-making skills.

**A DAY IN THE LIFE**

You will be responsible for providing office support to the Global IT Hub, which would include the following items:

- Run the day-to-day office activities as the main point of contact for the teams.
- Ensure office efficiency by maintaining common areas, organizing procedures, implementing policies, and overseeing supplies and equipment.
- Coordinate all activities to support a smooth onboarding of new hires and departures of team members in collaboration with the different stakeholders (HR, local IT and other internal stakeholders).
- Coordinates transversal Hub projects meeting deadlines in a fast-paced quickly changing environment (attraction of new talent, branding, facilities, capability building).
- Take ownership of the Hub documentation, making executive decisions about what should go in it and making sure it is up to date.
- Organize logistic and set up of external or internal workshops/events/seminars/Markets’ visits.

**ARE YOU A FIT?**
- Minimum 3 years of administrative experience
- Strong organizational and planning skills in a fast-paced environment
- Strong verbal and written communication skills in English and Spanish.
- Proficient in Microsoft Office Suite of programs
- High organizational and multitasking skills, being able to prioritize and adapt to changing priorities.
- Self-motivated and positive attitude.
- Proactive cooperation - we are looking for a team player
- BS or BA degree preferred

**WHAT DO WE OFFER?**
- An attractive and dynamic international working environment with the most talented and engaged professionals in their field and working with best-in class technologies.
- Personal and professional growth through ongoing training and constant career opportunities reflecting our conviction that people are our most important asset.
- Great benefits including competitive salary and a comprehensive social benefits package (flexible hours, working from home policies, medical service ).
- Hybrid working environment with flexible working scheme, allowing everyone to meet their needs enjoying the advantages of remote work and combining with the amazing Nestlé facilities (dog friendly) and culture.

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