Temporary Accounts Assistant

**Description**

Accounts Assistant Job Opportunity (Temporary)

We´re looking for an enthusiastic and friendly individual to join our administration team from June until the end of the summer period. The School Secretary is essential for the smooth running of the school as the first

point of contact for all visitors, parents, students, staff and stakeholders, delivering excellent

customer service as well as providing efficient secretarial and administrative support in a busy

environment..

Accounts Assistant Role Profile

LES´ Mission: We provide an enriching, learning-focused education of the highest standard

which allows our pupils to achieve both success and experience failure in a safe and supportive

environment. Staff, pupils and parents share the fundamental expectation of a positive attitude

to learning. We nurture our pupils, encouraging them to develop a Growth Mindset to ensure

they become resilient and persevere in the face of challenges.

Happy, respectful,

internationally-minded pupils, staff and parents are the core of our community. We support our

pupils and staff to constantly get better and improve themselves. We do this as a team, without

exception.

At ISP, everyone is a learner. As a senior leader, you model learning and a growth mindset,

demonstrating a desire to learn and build on your knowledge, skills and understanding in leading

learning and the learning of others. You foster the learning and growth of your leadership team,

which will be fundamental to your success.

Learner (ISP definition)

The ISP learner recognises that their mindset, experiences and actions drive their learning

outcomes. With this awareness, they exercise voice, choice, and ownership over their process

of learning - leading their learning and the learning of others.

Reporting To:
Head of Finance

Head of School

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do.

Simply, their success is our success. Well-being and safety are both essential for learners and

learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and

following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and

differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make

our community.

Learn continuously. Getting better is what drives us. We positively engage with personal and

professional development and school improvement.

Key Responsibilities:
To be the first point of contact for accounts enquiries to the school i.e. visits, calls and

exemplary professionalism, ensuring that any messages are immediately dealt with, or

forwarded to appropriate member of staff

To ensure accuracy and efficiency of operations, processing and monitoring incoming

payments, and securing revenue by verifying and posting receipts.

To administer school bank account(s) which includes receiving funds, issuing receipts, and

recording accounts receivables’ data, preparing and reconciling month-end reports

Credit control: chasing and consolidating outstanding debt; making outbound calls to

recover outstanding debt owed by parents and take preventative action to avoid further

debt/arrears

Creating weekly and monthly debtors reports for senior leadership, tracking and updating

in a timely manner

To follow correct procedures and policies in line with debt management

To monitor and track debt collection progress and regularly report to the Head of School

To Research and resolve accounting discrepancies concerning school accounts

receivable and other related transactions

To develop and maintain effective relationships with parents to ensure that debt collection

is maximised and to resolve any billing issues

To reconcile the accounts receivable ledger to ensure that all payments are accounted for

and properly posted.

Other duties, as assigned by either the Head of School and/ or Head of Administration

(e.g. one off projects)

To support the administration team in periods of absences, ensuring the reception is

always covered and client queries are dealt professionally within a timely manner in the

absence of colleagues

The above details are not exhaustive and the post holder may be required to undertake tasks,

roles and responsibilities as may reasonably be assigned to him/her by the Senior Leadership

team

Experience and Skills:
Experience and qualifications

Good level of English and Spanish

Successful relevant experience in similar roles

High level of computer literacy

Skills and abilities

Excellent customer service skills and telephone manner

Ability to work calmly under pressure and prioritise effectively

A commitment to getting the best outcomes for all staff, pupils and parents and

promoting the ethos and values of the school

To be fri