Assistant, Arts

Overview:
IE University (IEU) is a private university with campuses located in Segovia and Madrid (Spain). IEU programs are run in English and Spanish and are compliant with the terms of the European Higher Education Area (Bologna Accords).

The University is comprised by five schools and a transversal unit, the Arts and Humanities Division.

The general function is to assist the day-to-day management of academic programs and extracurricular activities of the Arts & Humanities Division. The assistant should be comfortable and equipped to work in a fast-paced environment that will require multi-tasking and attention to detail. The main tasks required include support of the academic activity of the Division, assistance for extracurricular events and activities, and general administrative management.

**Responsibilities**:

- Assist the Junior Managers of the Division, under the guidance of the Executive Director and the Vice Deans, with general program operations related to academic courses
- Assist the Junior Managers of the Division, under the guidance of the Executive Director and Vice Deans, with the promotion and management of extracurricular events and activities.
- Collaborate with internal departments to ensure smooth operations of events (space booking, maintenance, security, etc.)
- Support with extracurricular activities of the Division, including attendance to events or activities both inside and outside the campus.
- Support with external communications on the Division website and social media accounts.
- Carry out daily administrative tasks of the Division, including:

- Record keeping and compiling of information related to the Division´s projects
- Processing of expenses
- Management of payments for faculty and external providers
- Making travel arrangements for Vice Deans of the Division, the Executive Director, the faculty members, and external guests when necessary
- Calendar management
- Receiving of external guests

Qualifications:

- Bachelor's degree.
- Fluency in English and a proficient level of Spanish is preferred.
- Previous knowledge with arts and humanities topics is preferred.
- Ability to work collaboratively.
- Prior experience using digital tools.
- Strong skills and comfortable using Microsoft Office 365 platforms.
- Customer oriented mindset and the ability to resolve issues that arise with students, professors, and external stakeholders.
- Strong organizational skills.