Administrative Assistant
hace 2 semanas
**Your future Company**:
Our client is an international SSC widely acknowledged as an excellent service provider for companies all over Europe. They offer a dynamic and multicultural environment with a team including talents from more than 30 different nationalities working on high-quality standards. They are currently focused on expanding the Barcelona office and therefore recruiting for a French/German/Dutch speaking Administrative Assistant.
Tasks
Your responsibilities working as an Administrative Assistant will be:
- Issuing contracts, having them signed and stored
- Creating and managing Purchase Orders for freelancers
- Invoicing of Clients - this can include: Uploading invoices into the Customer portal, Reconciliation of receivables to Customer Self-Billing
- Generating reporting for business needs
You will also have number of interaction points with stakeholders:
- Contact with Recruitment Consultants, local finance, payroll and legal teams to coordinate timelines and data-flows between Front, Back and Middle Office
- Employee onboarding to explain Time sheeting portals and payslip information
- Answering employee questions
- Attending to Client queries
**Requirements**:
Skills, experiences, and interests you need to succeed in this role:
- You speak a native level of French and English on a professional level as well as one other EU language is a plus
- You have prior experience in a finance role (O2C, P2P, Billing, )
- You have ideally a previous experience in an administrative environment, HR Services, Account Payable and/or Billing Customer Service
- You collaborate effectively with international team/cross-team to deliver
- You pay attention to detail and accuracy
- You are customer-oriented and have excellent communication skills (written and verbal)
- You have excellent organizational skills and can work under pressure and manage deadlines
- You are at ease with Excel
- You are independent, you take initiative and have a hard work mindset
- You are eager to learn and improve new skills
- You have strong empathy
**Benefits**:
What’s in it for you?
- Competitive compensation + additional benefits
- Hybrid working opportunity with standard office hours from Monday to Friday
- International and multicultural environment
- Growth opportunities in a company with worldwide reputation
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