Assistant Procurement Hub
hace 3 semanas
Assistant Procurement HubWe are looking for an Assistant Procurement Hub to work in a multinational company.
Its products and services are designed to benefit people and improve their quality of life.Purpose:The job holder ensures efficient administrative flows for the Procurement EMEA Hub by coordinating meetings, organizing events, and managing travel arrangements.
The job holder further facilitates effective communication within the team, oversees IT requests, supports onboarding processes, and provides ad-hoc project support.Key tasks:Plan and coordinate internal and external meetingsFacilitate the organization of large conferences and events in collaboration with internal and external event management teamsSupport extensive travel planning, booking, and processing travel expense claims efficientlyAdminister the PRO EMEA Hub communication channels (SharePoint, MS Teams) to facilitate smooth information flowOversee IT requests and manage office supplies and equipment requisitionsHandle access management for hard drives, distribution lists, security groups, and procurement systemsPlan and organize office daysFacilitate onboarding processes by maintaining onboarding information and assigning onboarding buddiesCreate an attractive workplace and foster the community within the hub locationManage confidential information with discretion and act as an interface with senior managementProvide ad-hoc support for various projects as neededManage calendars of Team Heads and members as neededIdentify and implement necessary administrative process improvements to enhance efficiencyKey working relations:Procurement Heads (and individual contributors to a limited degree)Global PRO assistant networkBCN Smartworking CommunityHR, Travel BoardExternal contacts (suppliers, event agencies, restaurants)Who you are:High School Diploma with a minimum of 4 years of relevant experience or Associates Degree with 2 years of experience.Previous Executive Assistant experience in an international environment will be beneficialProficiency in IT applications (MS Word, MS Excel, MS PowerPoint) and database managementExperience with Document Management systems (SharePoint), cloud-based file sharing services (OneDrive), Communication tools (Microsoft Teams) and Electronic Signature software (DocuSign)Exceptional communication skills, both written and verbalInnovative problem-solving mindset with strong conflict management abilitiesCapable of managing business conversation in English and SpanishAbility to manage multiple competing priorities in fast-paced environmentsStrong interpersonal skills, capable of working effectively with employees at all levels of the organizationHigh level of organization and attention to detail.
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HUB Procurement Manager: Spain
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