Operations Coordinator

hace 13 horas


Madrid, España Sagan A tiempo completo

Job Title: Operations CoordinatorLocation: Remote (CST Timezone)Work Schedule: Monday - Friday, 8 AM to 4 PM CST Job Description: We are seeking an Operations Coordinator to manage and optimize the operations of our vehicle fleet. The ideal candidate will be highly organized, detail-oriented, and adept at handling multiple tasks concurrently. As the Operations Coordinator, you will play a key role in overseeing various aspects of the fleet management.Key Responsibilities: Fleet Operations Management:Oversee day-to-day vehicle fleet operations, ensuring proper assignment, maintenance, and efficient utilizationMonitor vehicle usage, performance, and regulatory complianceCoordinate and schedule routine audits to ensure compliance and safety standards are metSchedule vehicle wrapping and build-out to maintain brand consistency and visibilityOptimize fleet management by managing oil change intervals, recalls, and license/registration renewals Vehicle Maintenance and Repairs:Arrange and oversee routine maintenance and repairs to minimize downtime and optimize performanceTrack maintenance schedules to ensure timely servicing and prevent breakdownsAddress vehicle issues promptly to minimize downtime and ensure safety Driver Coordination:Provide drivers with necessary information, instructions, and supportAddress driver concerns and resolve issues related to vehicle performance or usage Documentation and Compliance:Keep track of vehicle purchases and sales, ensuring accurate records and documentationMaintain accurate records of vehicle information, including registration, insurance, and maintenance historyInvestigate accidents and incidents involving fleet vehiclesProcess paperwork related to insurance claims Cost Management and Budgeting:Monitor and analyze fleet-related expenses, including fuel, maintenance, repairs, and insurance and address outliersIdentify opportunities for cost savings and efficiency improvementsReport on budget performance and provide recommendations for optimizationManage gas budget, users, and fuel usage through the Wex business gas portal to optimize fuel efficiency and cost-effectiveness Technology and Systems Management:Utilize fleet management system to track vehicle locations, maintenance schedules, and performance metricsMaintain and update vehicle information across various systems, including the CompanyEquipment List, Enterprise fleet management, ServiceTitan, and Illinois Tollway iPass systemMonitor GPS tracking systems to identify instances of improper use and ensure compliance Qualifications: Bachelor's degree in Business Administration, Logistics, or a related field preferredProven experience in fleet management or a similar roleStrong organizational and communication skillsProficiency in using fleet management software and systemsKnowledge of vehicle maintenance best practices and regulationsExperience with insurance claims processing preferredAbility to work effectively in a fast-paced environment and multitask effectively


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