Administrative Technician In The User Office.
hace 4 semanas
Reference 2023-FIX-08
Deadline 02/12/2024
Division Experiments
Institution
ALBA is the Spanish synchrotron light source, a large research infrastructure operating ten beamlines, complementary facilities, and an Electron Microscopy Center, this last in partnership with other institutions. Currently constructing multiple more beamlines, expanding the Electron Microscopy Center, and integrating advanced data analytics, it sums up a wide range of infrastructures geared toward finding solutions to societal challenges.
Located in Cerdanyola del Vallès (Barcelona, Catalonia, Spain), it is funded by the Spanish Government (Ministerio de Ciencia e Innovación) and the Catalan Government (Generalitat de Catalunya, Departament de Recerca i Universitats). The synchrotron light produced by 3 GeV electrons is used by thousands of researchers to analyse and understand the properties and functionality of matter, spanning a wide variety of fields, such as catalytic research, health, energy production/storage, environmental research, communication technologies, or cultural heritage.
Our highly motivated staff works in a multidisciplinary work environment with an atmosphere formed by lived diversity, inclusion and respect for our colleagues. One of the goals of our gender equality plan is to reach parity within the Consortium's different divisions and offices, and several actions have been taken to encourage applications from women mostly in scientific, engineer and technical job positions. Furthermore, Located close to Barcelona, in a natural park and well connected by car and public transportation, with excellent connectivity to the world and an employer who understands the importance of life-work balance.
Facing an upgrade to ALBA II, a 4th generation facility, which will increase dramatically brightness and coherent flux, ALBA is in a phase of growth and dynamics.
Being a part of the ALBA team will promote your career and will give you the opportunities to explore new territories.
Tasks
The position offers a unique opportunity for your professional development by working in the User Office, being at the interface of an international highly accomplished user community and our world known scientific and support staff. Be part of this inclusive, collaborative, multicultural, international and stimulating work environment.
We seek a highly motivated individual to deal with:
Administrative Assistance in the Peer Review Panels: Travelling arrangements for the participants, organization of the meetingDaily user operation, checking of user access paperwork, checking of Safety paperwork for users, contact point for travel agency/guesthouse as well as contact point for user-Alba staff.Bills and accountings.User service (emails/phone).Statistics and reports for the leader of the group and the Experiment Division Head and the director.Checking of the scientific articles and other results of research originated from ALBA resources.Organization of the Alba User Office meeting as well as other international meetings.Any new administrative task which will benefit the ALBA II user program. Requirements
The candidate should hold a degree as middle grade vocational training technician in administration with at least three years of work experience or a higher-level vocational training cycle in administration or equivalent.
Selection Process Development
The selection will be carried out through the competition-opposition system.
As a first phase, an analysis of the curriculum will be carried out (assessment of previous experience and / or scientific history, degree, training and other professional information relevant to the position). Career breaks or variations in the chronological order of CVs will be regarded as an evolution of a career, and consequently, as a contribution to the professional development.
The assessment of the CV in the competition phase will be scored up to 40 points, which will consider the following aspects:
Experience in day-to-day user management– 10 ptsExperiences in billing and accounting – 10 ptsExperiences in providing statistics to management – 10 ptsExperiences in checking and registering scientific publications – 10 ptsThe best rated candidates, at least two if possible, will be invited to an interview where the technical competence, knowledge, skills and professional experience linked to the position will be assessed, with a total score of 60 points. A minimum of 30 points must be obtained out of a total of 60 points to be eligible.
Provided they meet the minimum requirements and have ranked among the top five after the assessment of the CV phase, at least one person from the underrepresented gender in the division/office will be interviewed.
The interview will include at least:
Presentation of professional experience. 5ptsAuto-assessment of soft skills 5ptsCommunication skills in English, Spanish and Catalan 10 ptsVision of the job position 10ptsMotivation for applying 5ptsUnderstanding of processes within a user office 25ptsThe merits will be accredited by means of the CV attached to the application. The selection board may require accreditation by additional documentation, originals or certified copies confirming the experience invoked in the CV.
In case of a tied final score, the position will be awarded to the person who belongs to the most underrepresented gender in the corresponding Division and subsidiarily to the overall company.
The resolution of the selection procedure will be carried out within a maximum period of six months from the deadline for submitting applications for participation.
The selection process may be declared vacant if the selection board considers not to have found eligible candidates for the position although they might meet the requirements to participate in the selection process specified in the offer.
Other information
Permanent contract.
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