Travel & Expenses Specialist

hace 2 semanas

Madrid, España Volvo Cars Ab A tiempo completo

.Want to shape the future of sustainable mobility?Volvo Cars is on an exciting journey towards becoming a fully electric car company. We offer you a once-in-a-lifetime chance to truly make an impact by being a key player in the very heart of this transformation.Global Travel & Expenses Team: Let's introduce ourselvesWe are a business operations team with a service scope to employees in 30 countries. Our mission is to build and maintain global travel and expense services for employees, managers and key stakeholders from a total cost and quality perspective. We are truly a global team with colleagues in Sweden, China and Spain collaborating daily.What's in it for youPeople are at the heart of our business. We want you to innovate, challenge and build a career at Volvo Cars. In return we offer flexible working hours and hybrid working* to allow for greater flexibility and work-life balance, further enabling us to reduce our environmental impact and support your personal circumstance. You can even work 15 days per year from any location in the world. Did you know that every Volvo Cars employee worldwide has the right to our Family Bond, our new all-gender, 24 weeks paid parental leave policy**? You'll also enjoy a culture and benefits package that's made us one of the world's most awarded and progressive employers.What you'll doAs a Travel & Expenses (T&E) Specialist you will be responsible for three main areas. The first is related to providing a good customer service to internal and external stakeholders. You will also perform expense audits and lastly ensure smooth payments to relevant parties. The location is Madrid (metro Cuzco).Main responsibilities:1st line support, handling online queries in EMEA and USUpdate, maintain and educate about manuals, T&E guidelines/policy, webinars, info etc.Profile support to end users. Forwarding/informing about other support where needed (IT/PX etc.).Concur Audit and compliance check. Follow up on compliance issues and escalate if required.Perform Travel payment process (EMEA, Americas) to secure lodge card payments.Support business with knowledge, and improvements to existing work structure, conduct education and training.Reporting to key stakeholder upon requests (ex Insurance, Tax Office), specific travel and expense reports i.E. total volumes, time periods, amounts, VAT.Produce/gather ad hoc T&E data for specific reasons (ex Labour Affairs, Corporate Security). Confidential information requested.Improvements requests, like gathering of data for harmonization of T&E operations.Support and set up local reporting as well as align with global travel & expense management reporting and strategies (performance steering).Be involved in different global projects and support with data/input (example Robotics, Snow and Power BI.)What you'll bringYou have a university degree within Business Administration, Finance, Economics, or similar

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