Executive Personal Assistant

Our client is seeking a capable and proactive Executive Personal Assistant to provide high-level support to a Senior Vice President.

Salary: 36000 Euro + 10% bonus + bluechip benefitsThis is a hybrid role based in Madrid, Spain.Executive Assistant experience (5+ years) supporting senior leaders

Are you the trusted right-hand to senior leaders, ensuring they stay ahead in a fast-moving global environment?
If you're highly organized, proactive, and thrive in high-pressure settings, this Executive Personal Assistant role could be for you

This is a hybrid role based in Madrid, Spain (Near Airport).

Executive Assistant experience (5+ years) in high-performance multinational environments.Strong communication, organization, and discretion in handling sensitive matters.Competitive salary + benefits package.

Full Job Description

Our client is seeking a capable and proactive Executive Personal Assistant to provide high-level support to a Senior Vice President in a fast-paced, multinational environment.

This isn't just about managing a calendar—this role ensures the SVP is strategically positioned for success, managing priorities and optimizing executive time.
You'll handle critical coordination, communications, and logistics while maintaining the highest level of professionalism and confidentiality.

If you are detail-oriented, thrive in high-stakes environments, and can anticipate needs before they arise—this role is your calling

Candidate Profile & Must-Have Attributes

Executive Assistant experience (5+ years) supporting senior leaders in multinational settings.Fluent in English with exceptional written and verbal communication skills.Strong organizational skills with the ability to handle multiple priorities and anticipate needs.High-level discretion and confidentiality in handling sensitive executive matters.Tech-savvy with expertise in Microsoft Office, scheduling tools, and expense management platforms.Proactive mindset—resourceful in problem-solving and always two steps ahead.Ability to work independently while liaising effectively with cross-functional teams.

Key Responsibilities & Performance Expectations

Calendar & Meeting Management - Coordinate complex schedules with 98% accuracy and optimize executive time.Travel & Logistics - Arrange global travel, ensuring seamless itineraries and reducing disruptions by 25%.Communication & Stakeholder Engagement - Act as a gatekeeper, ensuring timely responses to high-priority communications.Administrative & Expense Management - Oversee expense reports, purchase orders, and invoice tracking.Project Coordination - Assist in high-level initiatives, ensuring alignment with strategic goals.Event Planning - Organize executive meetings, leadership town halls, and internal events flawlessly.

Benefits & Perks

Work-Life Balance: Hybrid work model with up to 2 days/week remote work.

Flex-Location: Work remotely from anywhere for 30 days a year.

Employee Wellbeing: Access to 24/7 Employee Assistance Program (EAP) for health, counselling, and wellbeing support.

Professional Development: LinkedIn Learning & customized training programs to enhance skills.

Competitive Benefits Package: Including pension schemes and performance-based incentives.

Our client operates in 200 countries and speaks 60+ languages.
They're proud of their inclusive, diverse workforce and encourage applicants of all backgrounds to apply

Apply Now

Send your CV and a cover letter explaining why you're the perfect fit for this exciting opportunity.

This role will move fast—don't miss out
#J-18808-Ljbffr