Legal Secretary

hace 6 días

Madrid, España Dac Beachcroft Llp A tiempo completo

.DACBeachcroft has an exciting opportunity for an experienced, organised and knowledgeable Legal Secretary (LS) / Legal Support Assistant (LSA) to join our Real Estate team on a full-time, permanent, hybrid basis in our centrally located Leeds office.Experience in a similar role is highly desirable and very advantageous, although applicants with significant experience as a legal Administrator may also be considered.Working as a team to act as a point of contact for lawyers and to ensure the effective completion of their work, as well as undertaking a variety of secretarial tasks (as listed below), and where appropriate, the LS / LSA will manage the workflow by utilising Administrative Assistants (AA) and the Central Transcription Unit (CTU), retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to lawyers in the group and exceptional client service.Role Responsibility Client Relationship ManagementManage the production of documents and check returned work produced by the CTU team/speech recognition for accuracy/formatting, before it is passed to the relevant lawyer.Taking and making client related calls, dealing with and handling message taking as appropriate.Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring.AdministrativeResponsible for files to be opened and closed and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times.Monitor and track key dates for clients and ensure compliance procedures are up to date on all files and matters.Support lawyers in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.G. tenders, internal client, etc.Manage diaries, ensuring they are up-to-date, anticipating requirements e.G. associated travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers.Produce and maintain Excel spreadsheets as required.First point of contact for their team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams.Arrange for the preparation and collation of internal sector newsletters and briefings.Uploading documents to PDF docs and editing documents using the same.Submitting documents for signature by clients via DocuSign.Receiving instructions via digital dictation for tasks and acting upon the same.CommunicationKey point of contact for lawyers to maintain relationships and ensure a high level of support is always provided by the team

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