Bilingual EA

Our client, a newly established boutique investment firm (by leaders in the sector) are looking for a reliable and driven Bilingual EA & Office Coordinator to join their close-knit team and act as right hand of founders to coordinate all administrative matters. The remit for this position is elastic, however broadly includes: Office Coordination & Operations Supporting partners to identify office space, manage any renovation and coordinate workplace/infrastructure set up Vendors: source and presenting business cases vendors. Negotiations, contract management and key point of contact with suppliers Facilities, inventory & supplies: point of contact for building, cleaning, insurance, etc. Coordinate all office purchases according to budget Finance: support with local accounting and invoicing through liaison with outsourced accounting firms. Assisting partners Compliance: ensuring firm adheres to relevant regulation Health & Safety: ensuring office is compliant IT: sourcing & providing local equipment Executive Assistance Agenda management for founding partners: anticipate schedule conflicts and prioritise with business interests in mind Travel management for team (fully taking preferences into account and double checking details), rescheduling travel accordingly Build & Manage CRM system, ensuring investor information collated correctly Act as first point of contact for the firm, receive investors at the office in personThe chosen candidate will command a bilingual level of English and Spanish and hold a credible University Degree. Proven experience in an Office Management/Operations role in professional services required. Strong knowledge of standard Tech and applications (Microsoft 365, Zoom, Slack, Teams and AI platforms) also required.The ideal candidate will be resourceful, comfortable with ambiguity and display an entrepreneurial mindset. They will be pragmatic, responsible and able to act independently with minimal direction. A strong work ethic combined with a desire to grow and take on projects are essential for this role.Location – Barcelona Salary – Dependent on experience Timetable – 9.00 - 18.00 (Fridays until 15.00) Incorporation – January 2026 Contract - Permanent (subject to trial period)VSS is a recruitment agency committed to merit-based selection and non-discrimination under Spanish and EU law. This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent.Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion. All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client. By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión. Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final. Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.