Administrative Support

hace 1 semana

Tarragona, Tarragona, España Iciqers A tiempo completo

Are you looking for a new challenge? Would you like to work at one of the leading scientific research institutes? Then, come join us at ICIQ ENGLISH VERSION Administrative Support (Ref: MGMT The Institute of Chemical Research of Catalonia (ICIQ) is looking for an Administrative Support, to cover a sick leave, with estimated time of 3 months.

ICIQ is one of the world's internationally recognized leading institutions in the field of chemistry committed to solving major social and economic challenges by conducting top quality research in three main areas: Sustainable Catalysis , Renewable Energy and Health .

The institute also aims at training the future generation of scientists by offering high-quality educational programs to master, PhD students and postdoctoral researchers (full details on ).

Responsibilities Under the supervision of the Controlling Unit Manager, the applicant's responsibilities will include:
Confirm prices and delivery time with the supplier, file documentation related to the purchase request via Docuware. Correct errors in orders. Generate and send orders to suppliers once authorized requests are received. Manage invoice payments. Process orders via web. Track pending orders and update data in SAP, inform SAP users. Claim pending orders after the deadline, products in poor condition, etc. Process returns with suppliers. Inform groups of return conditions when necessary. Coordinate returns between groups, logistics, reception and supplier.

Archive documents related to requests and orders with the Docuware application Placing orders when administrative support is absent or on vacation.

Providing support, when necessary, to the Administrative Support Unit within the areas of competence of the unit (mostly the scope of purchasing orders/reporting of research projects and travel organization and settlement of expenses).

Processing purchasing orders and their follow-up.

Reporting of research projects – including intermediate and final reports and control of abstracts, presentations, posters to ensure publicity on funding.

Management of invoices, payments, and control of the budget of the research groups. Requirements CFGS in Administration and Finance or equivalent.

Catalan, Spanish and English level:
fluent conversation (certificates not required). Good knowledge of Microsoft Office tools (Outlook, Excel, Word and PowerPoint). Experience with SAP.

Valued qualities and skills:
Detail-oriented person. Ethical integrity. Organizational skills. Flexibility and adaptability to change. Creativity and Innovation.

We offer:

A full-time employment contract to cover a sick leave for the duration of the sick leave (estimated time 6 months).

Remuneration according to individual's qualification/experience.

Salary split in twelve monthly payments Incorporation:

Immediate OTM-R principles in the selection processes ICIQ follows the principles of Open, Transparent and Merit-based Recruitment (OTM-R) and the Code of Conduct for the Recruitment of Researchers as established by the European Commission.

ICIQ follows in its selection process a gender equality opportunity policy and a non-discrimination policy on the basis of age, ethnic or social origin, religion or belief, sexual orientation, language and disability.

ICIQ is committed to promoting a work-life balance for its employees and, as such, offers flexible working hours.
Selection Process ICIQ's selection process usually entails the following phases:
Pre-selection: The pre-selection process will be based on qualifications and expertise as reflected on the candidates' CVs. This phase is merit-based.

Interview:
Preselected candidates will be interviewed by the Hiring Manager of the position and the appointed Selection Committee

Offer Letter:

Once the successful candidate is selected, the People Unit will extend a Job Offer, specifying the start day, salary and overall job conditions.

Responsabilitats Requisits 20 years leading frontier research and scientific career development The Institute of Chemical Research of Catalonia stands as a forefront research centre dedicated to advancing scientific knowledge, with a commitment to addressing social and economic challenges, such as climate change, sustainable raw material supply and energy sources.

Distinguished with two Severo Ochoa excellence accreditations, ICIQ is globally recognized as a benchmark in cutting-edge chemical research. Our Institute comprises 316 researchers, organized into 18 research groups that specialize in sustainable catalysis, renewable energies, and health. Excellence is propelled through the seamless integration of computational and experimental research methodologies.
ICIQ researchers have achieved significant success, securing 25 projects funded by the European Research Council (ERC Grants). Additionally, 8 of our researchers hold ICREA professorships, solidifying ICIQ's position as a premier centre attracting international talent.

Situated in Tarragona, at the heart of Southern Europe's major petrochemical complex, ICIQ actively collaborates with the industry, facilitating the transfer of knowledge and driving the development of innovative applications, with a distinct emphasis on patents and spin-offs.

A cornerstone of our mission is the training of the next generation of scientists through high-level education programmes.
Are you looking for a new challenge? Would you like to work at one of the leading scientific research institutes? Then, come join us at ICIQ Loading application form
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