Assistant, Vicepresidency for Economic Affairs
hace 7 días
Overview:
Assistant, Vice-presidency for Economic Affairs & Sustainability Office
We are looking for an Assistant to support the Vicepresident for Economic Affairs and the Sustainability Office at IE.
In this role you will be acting as the point of contact between the VP and key internal stakeholders, handling requests and queries appropriately and managing diary and schedule meetings and appointments.
Responsibilities:
Key Action Areas:
- Organizing meetings, events and business travel:
- Arranging travel and accommodation.
- Organizing and maintaining diaries and making appointments.
- Managing external providers for events/conferences such as caterings, etc.
- Screening phone calls, enquiries and requests, and handling them when appropriate.
- Meeting and greeting visitors.
- Effective business communication:
- Liaising with clients, suppliers and other staff.
- Taking care of the internal communication.
- Developing or translating complex documents:
- Managing databases and filing systems for sustainability reporting.
- Producing/translating documents, briefing papers, reports and presentations.
- Word processing (MS Word) and Spreadsheets (MS Excel).
- Coordinate with other departments to ensure compliance with established policies.
- Submit and reconcile expense reports.
- Develop other particular projects in accordance with the departments needs.
Qualifications:
Requirements:
- Bachelor ́s Degree.
- Proficient in English and Spanish (written and oral).
- Minimum of 35 years of experience in similar roles.
- Excellent word processing and IT skills, including knowledge of a range of software packages.
- Good organizational and time management skills.
- The ability to research, analyze and present material clearly and concisely.
- Excellent interpersonal skills and attention to detail.
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
- Discretion and an understanding of confidentiality issues.
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