Business Assistant
hace 2 semanas
Work mode:
Hybrid
Onsite Location(s):Madrid, M, ES
In this role, you will be responsible for:
Travel Management: Coordinate all aspects of travel logistics in accordance with global Travel & Expense policies. This includes booking travel arrangements, transportation, and accommodations efficiently.
Expense Management: Provide administrative support for expense management by accurately matching receipts and ensuring timely creation and submission of expense reports.
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Meeting Coordination: Schedule meetings, book conference rooms, prepare materials, and coordinate logistics for events.
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Procurement: Responsible for ordering products or services for third-party entities as needed.
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Invoice Handling: Manage invoice processing, including payments follow-up and monitoring invoice status to ensure timely payments.
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Other Administrative Support:Facilitate internal communication sending out messages on behalf of supported personnel. Assist with proofreading, translations
What are we looking for in you:
- Secretarial studies or graduated in Law, Tourism, Compliance, Business Administration or administrative studies
- 13 years proven experience as an administrative assistant or in a similar role.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Attention to detail and accuracy in handling administrative tasks.
- Strong communication skills, both written and verbal.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong proficiency in Microsoft Office Suite
- Fluent English is required. Portuguese valued.
What we can offer to you:
- 12-month contract + lunch allowance.
- Working in an international environment.
- Inspirational colleagues & culture.
- Innovative environment.
- Company with a purposeful mission.
- Future development opportunities may exist.
Location:
based in our offices in Madrid, on a hybrid working schedule.
_We, Boston Scientific, are an equal employment opportunity employer. We do not and will not make any personnel decisions (like recruiting, hiring, job assignments, and promotions) based on a person's age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law._
Job Segment:
Administrative Assistant, Procurement, Compliance, Administrative, Operations, Legal
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