Intern IT Administration

hace 1 semana

Madrid, Madrid, España Palace Entertainment A tiempo completo
Parques Reunidos is one of the leading, fastest-growing leisure park operators in the world.

With 50 years' experience, it owns and operates more than 60 parks across Europe, North America, the Middle East and Australia.


We are currently looking for a:
Intern IT Administration

Roles & Responsibilities:
Budget

Control of approved Capex and Opex budgets, both for national/international parks, HQ and/or projects.

Management of budget items, controlling their forecasts at all times.

Procurement


Making IT purchases requested by parks, controlling the capex or opex items of each park so that they do not exceed it by making the corresponding forecast.

Control of budgets provided by suppliers in the purchasing request, both for the parks and for HQ.

Creation of the corresponding Orders, according to order and supplier, managing their signatures.

Invoices


Control of the invoices that arrive at the department, these can be: for purchases made by us, for services requested from suppliers and projects and for what is contracted annually that arrive every month and within these invoices.


Each invoice has an origin and therefore an investment number or an accounting account in which it has been previously budgeted.

This must be reflected in the Excel sheets for the department's own control and in TM1.

Continuous communication with suppliers, to claim invoices and their status, doubts, changes of tax address, etc.

Contracts


Request to the Legal Department, the generation of contracts for the services contracted in the department for its own IT projects, for other parks or departments, as well as for purchases that require it.

Monitoring and control of current contracts as well as their renewals.

Generation of the summary letter, management of signatures with the interested parties and control of their sending/reception.

Finally, digitally archived and sent to Legal.

Telephony


Control of the invoices that arrive to the department from the different operators, carrying out the proportional distribution in the cases of KIO, central and PAM, and the rest of the parks.

Claiming invoices for excess costs, doubts, etc.

Courier services

Management and control of expenses, sending and receiving computer elements sent or received from the parks.

Creation of the necessary documentation to control shipments and their reception.

Trips

Department travel management, where we request means of transportation, accommodation, etc.

Control of invoices and expenses thereof.

Expenses control

Management of IT staff expense sheets with IT management and central administration.

Photocopier Breakdown Notices

Centralization of Toshiba photocopier notifications from the machines we have in the parks or HQ offices.

PRL


Management of the necessary documentation to be able to carry out the requested work with the supplier and the park.

Delivery notes

Control of delivery notes received in the department, referring to services performed by suppliers or receipt of merchandise.

Stationery / consumables control


Request and control of the office supplies necessary for the department, as well as the request for printer consumables that require them.

MIFIs / GPS consumption control


The IT department has MIFIs and GPS available to the company's users; these resources are mínimal, so it is necessary to keep track of them on the intranet to reserve them.


  • What must be taken into account is that MIFIs have a data cost, which must subsequently be attributed to the department that makes use of it, making a reclassification in telephony.
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