Office Manager

hace 1 mes

Madrid, España Yousign A tiempo completo

As an Office Manager, you will join Yousign’s People & Culture Team This team is made up of 10 people : Kristina, our HR Director, HR Business Partners, Talent Acquisition Managers, Payroll & Admin, People Project Manager, and YOU

In direct collaboration with the People team, your role will be to ensure the best employee conditions for our almost 200 employees based in France, Italy, Germany, working full remote or on-site in our offices in Paris or in Caen. You will manage our offices and improve the working environment, the integration of new Yousigners, and the organization of internal events ✨

You want to manage a variety of projects and processes in a fast-paced startup-minded environment? This is the perfect place for you  

Your missions:

Office Management

  • Manage the Paris and Caen offices
  • Improve our remote working conditions (remote events, benefits…)
  • Oversee and manage our suppliers (IT, cleaning, plumber…)
  • Manage the orders and their follow-up for our various needs in supplies
  • Follow the budget and invoices with the accounting department
  • Manage access and administration of service platforms
  • Ensure health and safety in the offices : emergency procedures, badges, purchase of personal protective equipment covid / sanitary measures...
  • Provide support to our dear Yousigners in terms of travel (with our travel software Okarito), and events (organization of meetings, room reservations, restaurant reservations...)

Onboarding / Offboarding

  • Organize welcome packs for newcomers
  • Coordinate the onboarding and offboarding process with our HR team, and IT support

Projects

  • Organize our Yousign events (prepare a yearly calendar for big and small events)
  • Be the ambassador of our values (and organize workshops to improve their implementation)
  • Work on our Diversity & Inclusion policy
  • Help our CSR task-force
Your profile:

If you are a rigorous, very organized and dynamic person who likes to create a positive environment and cultivate links between teams, you are in the right place

  • You’re a true multi-tasker: you know how to deal with a wide variety of tasks, including those that arrive unexpectedly
  • Empathy is your middle name → you have easy, caring, and efficient communication, working with all levels of the organization
  • Building relationships comes naturally to you, and you’ve got a knack for taking care of the people you work with
  • You are motivated, proactive, and autonomous
  • You have a great French and English level, to connect with our multicultural team
  • You know (or will know) how to use G Suite, Excel, Slack, Notion ...
Why Yousign?
  • Ambition : we set high standards for our colleagues and ourselves. The "extra mile" is shorter when we walk it together
  • Trust : Trust is everything - either within our company or with our clients, it’s in our DNA
  • Team Spirit : we create memories and a bond that will help us overcome our challenges
  • Inclusivity : tap into the diverse strengths and perspectives of individuals, leading to enhanced collaboration, problem-solving, and overall performance
  • We’re down-to-earth : we all make mistakes. Own your mistakes, share them, learn from them, and continuously improve
  • We value joy: We cannot achieve long-term success without joy in our work. This journey is not a sprint, but a marathon ‍♂️
Process:
  • If your profile fits our needs, we’ll set up a phone call with Pierre, Talent Acquisition Manager, to discuss this position
  • Meet Kristina, our HR Director, and your future manager and Nicolas (CFO)
  • The next step is a Case Study : a great opportunity to show us your skills, and discover your future role
  • Offer

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