Payroll & HR Administration Assistant
hace 3 semanas
We are currently looking for an HR Com & Ben Advisor to join the HR team for 6 months (extendable up to 1 year), at Madrid Head Office. The successful candidate will join an international & dynamic environment to give support to the retail network of the Mediterranean Region (Spain, Portugal, Morocco, Greece, Israel, Turkey & Kazakhstan).
Duties & Responsibilities
The HR Com & Ben Assistant will report directly to the C&B Specialist of Mediterranean and work closely to the C&B and overall HR team.
Responsabilities
Onboarding & OffboardingSupport the new joiners to complete the welcome process (send handbook, help with benefits registration such as Health insurance, meal card...)Keep track of the online talent database to register & unregister Employees.Carry out pre-employment declarations, enrollments, and de-registrations with our various service providers. (Mutual insurance, welfare, workplace medicine, luncheon vouchers, etc.)Ensures compliance with Employee’s registration to ECI (UCAGECI platform)Monitors the termination procedure with internal stakeholders.Guarantees accurate and updated physical & digital employee archives (contracts, personal files...) Payroll supportCollects monthly payroll incidences (ticket restaurant, overtime...)Prepares relevant documentation for Labor prevention compliance. Communication & department administrationCoordinate SAP purchase orders and invoices follow-up for HR department.Monthly update of organization charts for Mediterranean, in PDF and in payroll system (CEGID)Draw up various HR certificates and vouchers (certificates, seniority, etc.).Take ownership of key HR communication: point of contact for Retail Magazine and announcements.
Profile
Expected Attitudes & Skills
Highly organized, rigorous, and details-orientedAgile , at ease handling multiple priorities and organizedExcellent analytical and synthesis skillsService orientedTrust, confidentiality & integrityCommunication skills and easily connects with others.Excellent knowledge of Microsoft Office (Excel, Word and Powerpoint)Fluent Spanish & English
Required Profile & Experience
Graduated from Business School/University and holding a degree in HR/Business AdministrationA previous experience in a similar role is required, in the retail field/luxury field and/or HR department will be a plusIt is mandatory that the candidate can formalize a “contrato de practicas” based on Spanish labor law.
Availability: start mid-July - 6 months (renewable up to 1 year).
From Monday to Friday, 40 hours/week.
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